* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. US. OKAY. [00:00:01] I'M GONNA CALL TO ORDER THIS [1. CALL TO ORDER] MEETING, THE COMMISSION FOR THE ARTS. UH, CAN WE CALL THE RULE PLEASE? YES. WHEN I CALL YOUR NAME, IF YOU CAN JUST ANSWER I TO INDICATE THAT YOU ARE PRESENT. UH, COMMISSIONER BABAR IS ABSENT. SHE MAY BE JOINING US LATER. COMMISSIONER DIOR. AYE. COMMISSIONER HURST? AYE. COMMISSIONER GUZMAN. AYE. COMMISSIONER KLEI. AYE. COMMISSIONER LANE, UH, APPEARS TO BE ABSENT AT THE MOMENT. COMMISSIONER SANE. AYE. VICE CHAIR CUSTODIAL AYE. AND CHAIR MILDER. AYE. UM, THANK YOU ALAN FOR A COLOR CODED GUIDE TO HOW TO RUN THROUGH THE MEETING WITH ALL THE INSTRUCTIONS. THIS IS LIKE, SO HELPFUL. UM, OPEN FORUM. UH, HAVE, HAVE THERE BEEN ANY COMMENTS FROM THE PUBLIC? NO PUBLIC COMMENTS BEEN RECEIVED. OKAY. UM, DOES THAT MEAN I, UH, CAN SKIP OVER THE OPEN FORM INSTRUCTIONS? YES. OKAY. UM, CONSENT [4. CONSENT CALENDAR] CALENDAR. WE'RE GONNA MOVE ON TO APPROVAL OF THE DRAFT MINUTES. UH, IS THERE A STAFF REPORT ON THE DRAFT MINUTES? THERE'S NO STAFF REPORT ON THE DRAFT MINUTES. AND HAS THERE BEEN ANY PUBLIC COMMENT ABOUT THE DRAFT MINUTES? NO PUBLIC COMMENTS BEEN RECEIVED. UM, ANY DISCUSSION ABOUT THE MINUTES BEFORE WE MOVE TO VOTING? UM, AND CAN I HAVE A MOTION TO APPROVE THE MINUTES FROM THE SPECIAL MEETING OF SEPTEMBER 30TH? SO MOVED. AND A SECOND, RAJ. OKAY. MOVED BY KATHLEEN. SECONDED BY RAJ. AND, UH, CAN WE HAVE, UH, JUST A SHOW OF WHO'S IN FAVOR OF THE MOTION? ALL OF ALL IN FAVOR OF THE MOTION, PLEASE SAY AYE. AYE. AYE. ANY OPPOSED TO THE MOTION? SO THE MINUTES ARE APPROVED. I, UM, NEXT UP, UH, ITEM 5.1, [5. MATTERS FOR CONSIDERATION] UM, APPOINTMENT OF AN AD HOC COMMITTEE TO REVIEW MINI GRANT APPLICATIONS. AND WE HAVE THE STAFF REPORT, PLEASE. YES. JOE MAYOR, CHAIR MILDER. UH, THE VERY SHORT STAFF REPORT, JUST LETTING YOU KNOW THAT, UH, WE'RE MOVING FORWARD WITH SETTING UP THE AD HOC COMMITTEE THAT WILL BE RESPONSIBLE FOR REVIEWING ANY OF THE MINI-GRANT GRANT APPLICATIONS THAT WE RECEIVE BY THE DECEMBER 1ST, 2025 CYCLE. DEADLINE. AS OF RIGHT NOW, WE'VE NOT RECEIVED ANY, UH, MANY GREAT GRANT APPLICATIONS YET. WANTED TO DO THIS A LITTLE SOONER. 'CAUSE WE KNOW WITH THE HOLIDAYS PEOPLE MAY WANNA KIND OF CONSIDER THEIR AVAILABILITY TO BE A PART OF THE AD HOC COMMITTEE. OTHER THAN THAT, THIS IS VERY ROUTINE IN NATURE. SOMETHING WE'VE DONE IT SEVERAL TIMES DURING THE YEAR ALREADY. UM, IS THERE ANY PUBLIC COMMENT ON THIS ITEM? NO PUBLIC COMMENT'S BEEN RECEIVED. UM, UH, WE'RE GOING TO BE VOTING TO ESTABLISH A COMMITTEE AND THEN APPOINT MEMBERS TO IT. IS THERE ANY DISCUSSION ABOUT ESTABLISHING THE COMMITTEE? OKAY, I'D LIKE TO CALL FOR VOTE. UM, IS THERE A MOTION TO ESTABLISH AN AD HOC COMMITTEE TO REVIEW MANY GRANT APPLICATIONS? RAJ? ALMOST. I'LL SECOND. MANIA. SECOND. UM, NOPE. IT'S OKAY. TRACY, THAT TRACY, THAT WAS TRACY. I KNOW I CAME FROM THAT END OF THE TABLE. . UM, AND, UH, CAN I HAVE A VOTE IN FAVOR OF A VOTE? CAN I HAVE A VOTE? HOW MANY IN FAVOR OF ESTABLISHING THE, UH, AD HOC DO WE, DO WE HAVE TO DO A ROLL CALL? VOTE FOR THIS. NOT A ROLL CALL VOTE. JUST, UH, ALL IN FAVOR? SO, ALL IN FAVOR OF ESTABLISHING AD HOC COMMITTEE FOR MANY GRANT APPLICATIONS. AYE. ANY OPPOSED? AND, UM, NOW THAT WE HAVE ESTABLISHED THAT WE WILL HAVE ONE, WE NEED THREE COMMISSIONERS, UH, INCLUDING ONE TO CHAIR THE AD HOC COMMITTEE. UM, VOLUNTEERS FOR THIS CHAIR. MILDER, CAN I JUST ADD ONE QUICK NOTE? UH, DO WANNA MAKE THE COMMISSION AWARE IT'LL BE A RATHER SHORTER THAN NORMAL TURNAROUND TIME ON THIS TURNAROUND FOR THIS, FOR THESE APPLICATIONS? YES, BECAUSE THE DEADLINE FOR THE APPLICATIONS, AGAIN IS DECEMBER 1ST AND WE HAVE TO GET THEM BACK TO YOU BY, WE ARE GONNA SHOOT TO TRY TO GET THEM TO THE AD HOC COMMITTEE BY THE, UM, LET'S JUST SAY THE THIRD OR THE 4TH OF DECEMBER. I, UH, DEFINITELY BY THE FOURTH, BUT BECAUSE OUR NEXT MEETING IS THE SPECIAL MEETING, WE MOVED IT UP, UH, A WEEK. IT'S GONNA BE A VERY, VERY TIGHT TURNAROUND TIME. WE PROBABLY NEED [00:05:01] IT BACK IN ABOUT FOUR BUSINESS DAYS, I WOULD SAY WOULD BE, UH, DECEMBER 9TH. THAT'S WHAT WE WOULD NEED THE RECOMMENDATION TO GET IT BACK ONTO THE AGENDA FOR THE MEETING OF DECEMBER. OKAY. SO IT'S GOTTA BE PROBABLY, WE'VE GOT A WINDOW OF FOUR DAYS TO, TO MEET AND TO DECIDE. OKAY. VOLUNTEERS, UH, WHO WOULD LIKE TO SERVE ON THE, AT OUR COMMITTEE? SO KATHLEEN AND NATALIA AND TRACY? YEP. GREAT. UH, WOULD ONE OF YOU LIKE TO CHAIR THAT COMMITTEE? KATHLEEN . YOU SHOULD HAVE TO SAY THAT INTO THE MICROPHONE FOR THE RECORD. WE'RE BEING FILMED, SO I WON'T SAY ANYTHING. HAPPY TO DO THAT. I'M SORRY. I'M HAPPY TO DO THAT. GREAT. HE'S VERY HAPPY. CHAIR. AND NATALIA AND TRACY, THANK YOU VERY MUCH. UM, ALL IN FAVOR OF APPOINTING THOSE THREE TO THE COMMISSION WITH KATHLEEN AS THE CHAIR, PLEASE SAY. AYE. AYE. AYE. ANY OPPOSED? YES. UM, OKAY. ITEM 5.2, UH, RECOMMENDATION OF THE CITY COUNCIL APPROVED THE DRAFT COMMISSION FOR THE ARTS RULES OF PROCEDURE. MAY WE HAVE A STAFF REPORT ON THIS? YES. CHERYL MILDER. SO HOPEFULLY YOU'VE ALL HAD AN OPPORTUNITY TO READ THROUGH THE CHANGES, THE RECOMMENDED CHANGES TO THE RULES OF PROCEDURE. THE REQUEST FOR TONIGHT IS THAT WE GO THROUGH, UM, WE CAN GO THROUGH ALL THE CHANGES, WE CAN GO THROUGH ANY OTHER THINGS THAT THE COMMISSION DECIDES THAT THEY WANT TO REVIEW. AND THEN ULTIMATELY THE HOPE IS THAT THE COMMISSION WILL MAKE A RECOMMENDATION TO THE CITY COUNCIL TO APPROVE THE, UH, UPDATED RULES OF PROCEDURE. SO I'M READY TO GO THROUGH, IF THAT WORKS WITH YOU. CHAIR MILD, JUST KIND OF GO THROUGH THE LANGUAGE THAT'S DIFFERENT IN THERE. YES. I I THINK WE COULD SKIP OVER ANY OF THE, UH, THE MINOR CORRECTING LANGUAGE AND GO FOR SUBSTANTIVE OKAY. SUBSTATIVE CHANGES. YEAH, ANYTHING THAT I GO THROUGH, IF THERE'S A DESIRE TO MOVE PAST IT, PLEASE JUST INDICATE THAT AND I'LL GO UP FRONT TO DO IT NOW. YEP. UM, I'D LIKE TO HOLD DISCUSSION OF THE ITEMS UNTIL AFTER ALAN IS PRESENTED, BUT WE, WE SHOULD USE THIS TIME TO ASK HIM CLARIFYING QUESTIONS ABOUT THE ITEMS, KATHLEEN, AND IF WE'VE REDLINED THE DOCUMENT OURSELVES AND HAVE COMMENTS OR QUESTIONS, WE SHOULD BRING THAT UP AS HE'S GOING THROUGH THAT DIRECTION. IF, IF THERE ARE QUESTIONS OF CLARIFICATION, I THINK THAT ANYTHING THAT WE REALLY WANNA DISCUSS, WE SHOULD HOLD TILL AFTER HE'S RUN THROUGH THE ENTIRE THING. UM, I, I THINK THAT WOULD BE A FAIR WAY TO DO IT. AND AGAIN, I'LL JUST COVER A COUPLE OF THINGS VERY QUICKLY IN PASSING, UH, BUT IF THERE IS ANYTHING THAT, UH, THE COMMISSION DETERMINES THEY DON'T WANT TO REVIEW IN DETAIL, PLEASE JUST, UH, STOP ME AND WE'LL GO FROM THERE. THINGS LIKE IT. JUST SAYING THAT IT'S GONNA BE THE OCTOBER, 2025 DRAFT THAT'S ROUTINE IN NATURE. UH, THE FIRST ITEM IN SECTION ONE, UNDER DUTIES AND RESPONSIBILITIES, IT HAS CLARIFIED THAT THE COMMISSION IS ASKED TO SUPPORT THE FIVE YEAR STRATEGIC PLAN. IS CALLING IT OUT AS A SPECIFIC THING, UM, AS OPPOSED TO SAYING THE GOALS AND PRIORITIES THAT IT'S PREVIOUSLY, UM, UH, THAT IT PREVIOUSLY READ. THERE'S ALSO THE CALL FOR THE CREATING OF AN ANNUAL WORK PLAN AT THE FIRST MEETING IN JANUARY. SO THE WORK PLANS WILL BE ANNUAL AND THEY'LL BE CREATED IN JANUARY. THE NEXT CHANGE. I WOULD SAY THAT THIS IS PRETTY ROUTINE CLARIFYING, UH, THE PUBLIC AS OPPOSED TO CITIZENS. UH, SECTION F UNDER ITEM NUMBER 10, UH, IT'S CLARIFIED THAT THE SECTION IS CALLED OPEN FORUM. IT USED TO BE, UM, CITIZENS FORUM. SO THAT'S JUST A, UH, MINOR CORRECTION. SAME THING WITH, UH, SECTION G AND IT LOOKS LIKE TWICE IN SECTION G. SO I'LL MOVE PAST THOSE. AGAIN, JUST CORRECTIONS, UH, MINOR GRAMMAR CORRECTIONS, SPELLING CORRECTIONS, STAFF LIAISONS NO LONGER CAPITALIZE CLARIFICATION ON THE LANGUAGE HERE. AGAIN, REFERENCE TO THE STRATEGIC PLAN. UM, SOME OF THE, UH, GENERALIZATION OF THE NAMES ALONG WITH SOME OF THE GENDER NEUTRAL NAMES THAT YOU'LL SEE, OR PHRASES THAT YOU'LL SEE GOING FORWARD HERE. JUST CHANGE CHAIR TO CHAIRPERSON. UH, SAME HERE IN 19.1. [00:10:04] SO CLARIFYING INFORMATION ON APPROVAL OF MINUTES. SO THIS ONE WE CAN GO INTO. SO ON ITEM NUMBER 22.1, APPROVAL SECTION B, IT NOW READS THAT A COMMISSIONER MAY NOT APPROVE THE MINUTES FOR ANY MEETING THAT THE COMMISSIONER DID NOT ATTEND UNLESS THE COMMISSIONER OBSERVED THE MEETING OR VIEWED A VIDEO OR AUDIO RECORDING PREPARED FOR THAT MEETING. ALSO, A COMMISSIONER MAY NOT APPROVE THE MINUTES OF THE MEETING THAT THEY WERE NOT ELIGIBLE TO ATTEND AS A COMMISSIONER. THE MINUTES MAY BE APPROVED BY A MAJORITY OF THE REMAINING ELIGIBLE COMMISSIONERS OR BY A LOAN ELIGIBLE COMMISSIONER. I THINK THAT IS THE BEST APPLICATION OF THAT. OH, JUST GIMME ONE QUICK SECOND. UM, THE BEST APPLICATION OF THAT IS LIKE WHEN WE CHANGE COMMISSIONERS AT A PERIOD OR PEOPLE ARE LEAVING, WE DON'T HAVE THE NORMAL, YOU KNOW, MAJORITY THAT WE TYPICALLY HAVE, WHICH IS FIVE TO APPROVE THE MINUTES. THIS IS CLARIFYING LANGUAGE SO THAT EVERYBODY UNDERSTANDS THOSE CASES WHEN WE WOULD BE ABLE TO APPROVE AND SOMEBODY WHO IS INTERESTED IN BECOMING A COMMISSIONER OR A MEMBER OF ANOTHER ADVISORY BODY IS ASKED TO ATTEND THE MEETING AND THAT ATTENDANCE WOULD NOT APPLY. UH, THEY WOULD NEED TO BE FORMALLY APPOINTED AS A COMMISSIONER, UM, BEFORE IT WOULD ACTUALLY BE OFFICIAL. AND THAT'S WHAT'S BEEN LINED OUT. THEY'VE JUST CLARIFIED IT INTO ONE SECTION. AND COMMISSIONER KELLI, SORRY, GO AHEAD. I THINK THAT JUST A CLARIFICATION QUESTION BY A LOAN ELIGIBLE COMMISSIONER. WELL, WHAT DOES THAT MEAN? SO IF WE GOT TO A SITUATION WHERE HYPOTHETICALLY WE LOST FOUR COMMISSIONERS AT ONE POINT AND OTHER COMMISSIONERS HAPPENED TO BE ABSENT AT THE LAST MEETING THAT WE'RE TRYING TO APPROVE THE MINUTES FOR AS LONG AS WE HAVE ONE COMMISSIONER ELIGIBLE, THAT WOULD BE THE MINIMUM REQUIRED TO BE ABLE TO APPROVE THE MINUTES. IF WE HAD NO COMMISSIONERS ELIGIBLE, FOR EXAMPLE, THEN WE WOULD HAVE THE ACCURACY OF THE MINUTES BE ATTESTED TO BY THE LIAISON AND STAFF. HMM. SO, SO WE DON'T HAVE ANY, UH, QUORUM REQUIREMENT FOR THE MEETING, IS IT? NO, WE NEED A MAJORITY OF ELIG, JUST A MAJORITY OF THE PEOPLE WHO ARE ELIGIBLE TO VOTE ON THE MINUTES. AND IT'S, IT CAN BE A SIMPLE MAJORITY, ONE TO ZERO OR THREE TO TWO. IT DOESN'T HAVE TO BE THE NORMAL, UH, FIVE OUTTA NINE, WHICH WE WOULD HAVE IF WE HAD A FULL MEETING. WE WE MAY HAVE DONE THAT. D YEAH, YEAH, YEAH. WE MAY HAVE DONE THAT DIFFERENTLY AT A PREVIOUS MEETING. I SEE WHY YOU'RE ASKING THE QUESTION. YEAH, I MEAN, UH, JUST A CLARIFICATION, UH, TRYING TO UNDERSTAND THAT IS IF THERE WERE FOUR PEOPLE ABSENT, THERE WERE ONLY FIVE PEOPLE IN THE MEETING YEAH. AND THEN FOUR OF THEM WERE NOT ELIGIBLE BECAUSE THEY DIDN'T ATTEND THE MEETING OR WHATEVER REASON. YEAH. IF THERE'S ONLY ONE PERSON, THAT PERSON CAN APPROVE THE MINUTES. YES. AND THAT HAS CHANGED, SO I'M NOT SURPRISED TO HEAR YEAH, IT WAS DONE DIFFERENTLY. MM-HMM . OOH. THIS IS SOMETHING THAT WE HAD TO SEEK CLARIFICATION ON, ESPECIALLY WITH THE LIBRARY BOARD, FOR EXAMPLE. OKAY. WE'VE GOTTEN DOWN TO ONLY HAVING, YOU KNOW, ONE OR TWO PEOPLE ELIGIBLE. AND PREVIOUSLY THE PROCEDURE THAT WE WERE DOING IN THE CITY WAS HAVING STAFF ATTEST TO THE ACCURACY OF THE MINUTES. BUT WE SUBSEQUENTLY GOT CLARIFICATION THAT EVEN JUST ONE PERSON OR THREE PEOPLE OR FIVE PEOPLE, WHATEVER IT HAPPENS TO BE, IF WE HAVE A MAJORITY OF THE ELIGIBLE PEOPLE, WE'RE OKAY. THANK YOU. NEXT SECTION FOR 22.2 SAYS, COMMISSION FOR THE ARTS MEETINGS MAY BE RECORDED BY ELECTRONIC MEANS AND KEPT IN ACCORDANCE WITH THE CITY'S RECORDS RETENTION SCHEDULE. AND INSTEAD OF IT BASICALLY SAYING THAT LIAISONS LIKE MYSELF OR LANGER, WHOEVER IS THE LIAISON TO THE MEETING DOING IT, THAT IT IS NOW GOING TO HAPPEN, UH, FOR US FOR THESE MEETINGS GOING FORWARD. WE HAVE CONTRACTED WITH THIS COMPANY AND THEY'RE GONNA HANDLE ALL THE RECORDINGS. AND UNDER THE 22.3 SECTION, IT SAYS, STAFF ATTENDANCE AND DEVELOPMENT OF AGENDA, STAFF ATTENDANCE AND AGENDA DEVELOPMENT WILL BE DETERMINED BY THE STAFF LIAISON FOR THE ADVISORY BODY. ITEMS MAY BE PLACED ON A FUTURE AGENDA BY THE DIRECTION OF A MAJORITY OF THE COMMISSION DURING THE MATTERS INITIATED PORTION OF THE, UH, THERE'S A CORRECTION NEEDS TO BE MADE THERE, OF THE, OF THE AGENDA. BUT BASICALLY THAT'S SOMETHING THAT WE ALREADY DO WHEN WE MOVE TO SECTION SIX, I BELIEVE IT IS THE MATTERS INITIATED AND COMMITTEE REPORTS. THAT'S EXACTLY WHEN THAT HAPPENS. IF SOMETHING'S COME UP DURING THE MEETING AND THE COMMISSION, UM, COLLECTIVELY DECIDES THEY WANT TO BRING IT BACK, THAT IS REFERENCE TO THAT. [00:15:03] AGAIN, THE OTHER CHANGES IN 23.2 OR CHANGING CITIZENS FORUM TO OPEN FORUM. AGAIN, ADDING THE PERSON TO THE CHAIR. UH, CLARIFYING SPEAKER'S RIGHTS VERSUS CITIZENS' RIGHTS. UH, UNLESS THERE'S A QUESTION, I'LL JUST KEEP MOVING PAST THIS PART. ALL RIGHT, AT THE END OF SECTION 23.4 0.1, IT'S THE INTRODUCTION UNDER THE MATTERS FOR CONSIDERATION. IT SAYS, THE CHAIRPERSON SHALL CALL EACH ITEM FOR CONSIDERATION AND IT HAS REMOVED THE SECTION SAYING IF THERE ARE PUBLIC HEARING ITEMS, THE CHAIRPERSON HAS THE DISCRETION TO CONCURRENTLY CALL THE ITEMS FOR HEARING IN CONSIDERATION. WE GENERALLY DON'T HAVE ANY PUBLIC HEARING ITEMS THAT WOULD BE VERY, VERY UNIQUE FOR US TO HAVE, BUT THAT IS SOMETHING THAT OTHER ADVISORY BODIES, THE CITY COUNCIL, THE PLANNING COMMISSION DO HAVE FOR DELIBERATION. UH, SECTION 23.4 0.7, UH, THE NEW LANGUAGE IS FOLLOWING COMMISSION. QUESTIONS AND COMMENTS. THE CHAIRPERSON WILL INVITE THE COMMISSION TO DISCUSS THE ITEM TO DEVELOP CONCURRENCE FOR A MOTION COMMISSION. MEMBERS MAY CONTINUE TO ASK QUESTIONS OF STAFF AND THE PARTICIPATING PARTIES AS PART OF THEIR DELIBERATION ALSO. AND SINCE COMMISSION FOR THE RS, DELIBERATIONS SHALL BE ORDERLY AND GUIDED BY THE CHAIRPERSON TO REACH A DECISION ON THE ITEM BEFORE THEM OR TO PROVIDE DIRECTIONS SOUGHT BY STAFF. ONCE AN ITEM IS BEFORE THE COMMISSION FOR DELIBERATION, THE CHAIRPERSON SHALL CALL UPON EACH INDIVIDUAL COMMISSIONER PRESENT IN TURN TO COMMENT ON THE ITEM AND RECOMMEND ACTION OR DIRECTION SOUGHT BY STAFF. COMMISSIONERS MAY DEMA DEBATE THE MERITS OF THE ITEM AND RECOMMENDATION, BUT SHALL NOT INTERRUPT ANY OTHER COMMISSIONER WHO IS SPEAKING. AFTER EACH COMMISSIONER HAS AN OPPORTUNITY TO EXPRESS AN OPINION ON THE ITEM. THE CHAIRPERSON SHALL INVITE DISCUSSION. AND THEN A MOTION, UH, PLEASE CHAIR MILDER. SO, UH, JUST A CLARIFICATION QUESTION. I WANT TO SAVE THE DISCUSSION ABOUT, UM, THE ADVISABILITY OF THIS PROCEDURE UNTIL AFTER YOU FINISH THE PRESENTATION. THIS IS JUST TO CLARIFY. THE FIRST PARAGRAPH SAYS, CHAIRPERSON WILL INVITE THE COMMISSION TO DISCUSS THE ITEM TO DEVELOP CONCURRENCE FOR A MOTION. AND THEN IN THE THIRD PARAGRAPH, UM, THE, IT SAYS, ONCE AN ITEM IS BEFORE THE COMMISSION FOR DELIBERATION, THE CHAIRPERSON SHALL CALL UPON EACH INDIVIDUAL COMMISSIONER. IS, IS THAT THE SAME THING? IS THAT, IN OTHER WORDS, THESE ARE NOT TWO SEPARATE THINGS. THESE ARE ONE AND THE SAME. RIGHT. THE METHOD FOR DOING WHAT'S IN PARAGRAPH ONE IS WHAT'S STATED IN PARAGRAPH THREE. THAT IS HOW I UNDERSTAND IT. THE SAME WAY IT'S SAYING THAT GOING FORWARD, ONCE THE ITEM HAS BEEN OPEN, THE QUESTIONS HAVE BEEN ASKED. UH, YOU'LL THEN AS THE CHAIR RIGHT NOW, UH, ASK EACH COMMISSIONER, GIVE THEM AN OPPORTUNITY TO COMMENT. AND THEN ONCE WE'RE PAST THAT, THEN THERE'S THE GROUP DISCUSSION OR DEBATE AS IT OKAY. SHOULD BE NEEDED. WE CAN COME BACK TO IT LATER. THAT WAS JUST TO CLARIFY WHAT WHAT WAS MEANT BY THE FIRST PARAGRAPH. OKAY. ALRIGHT. SORRY, LITTLE MOUSE PROBLEM HERE IN SECTION 23.4 0.8 COMMISSION FOR THE ARTS ACTION. IT SAYS, UH, WELL, LET ME READ THE FIRST ONE. I THINK IT HELPS TO EXPLAIN THE SECTION THAT'S CHANGED AFTER COMMISSION FOR THE ARTS DELIBERATION. THE CHAIRPERSON SHALL CALL FOR A MOTION AND A SECOND AS SET FORTH IN SECTION 27 MOTIONS. AND THE COMMISSION FOR THE ARTS MAY MAKE SUCH MOTIONS AS SET FORTH IN THAT SECTION IF THE MOTION SECONDED FOR CONSIDERATION IS SUBSTANTIALLY DIFFERENT THAN THE RECOMMENDED ACTION IN THE PUBLISHED STAFF REPORT. THE CHAIRPERSON MAY INVITE BUT IS NOT REQUIRED TO PUBLIC COMMENTS ON THE MOTION, UH, CONTINUES ON AS EACH SPEAKER WILL BE LIMITED TO ONE MINUTE TO COMMENT ON THE MOTION. AND THE COMMISSION FOR THE ARTS HAS DISCRETION TO DECIDE NOT TO HEAR. FURTHER COMMENT IF THEY CHOOSE, PUBLIC SPEAKERS SHALL ADDRESS THE COMMISSION FOR THE ARTS FOLLOWING THE PROCEDURE SET FORTH IN SECTION 25, SPEAKER'S RIGHTS. ANY QUESTIONS ON THAT ONE? ALRIGHT, CONTINUING ON UNDER REPORTS AND MATTERS INITIATED, SECTION D, OR SORRY, 23.5 REPORTS IN MATTERS INITIATED. SECTION D, THE COMMISSION FOR THE ARCH TO REQUEST STAFF TO PROVIDE INFORMATION, PERFORM STUDIES, OR UNDERTAKE OTHER ADMINISTRATIVE FUNCTIONS, OR TO DEVELOP INFORMATION FOR COMMISSION ACTION AT A FUTURE MEETING, THE REQUEST MUST HAVE A MAJORITY CONCURRENCE FROM THE COMMISSION FOR THE ITEM TO MOVE FORWARD. [00:20:01] AGAIN, THAT IS ALREADY EXISTING PRACTICE. THIS IS CLARIFYING LANGUAGE THAT IT'S ALREADY WHAT WE DO. UM, IT'D BE, I'D SAY IT'S UNCOMMON FOR THIS GROUP, BUT FOR SOME REASON IF THERE WAS SOMETHING SOMEBODY WANTED TO INITIATE AND WE DID NOT HAVE THE COLLECTIVE AGREEMENT OF THE COMMISSION, IT JUST WOULD NOT MOVE FORWARD. ALRIGHT. SECTION 24.2, PUBLIC COMMENT. PURPOSE OF THIS PORTION OF THE AGENDA IS TO PROVIDE THE PUBLIC WITH THE OPPORTUNITY TO ADDRESS THE COMMISSION FOR THE ARTS ON ONLY THOSE ITEMS LISTED IN THE POSTED NOTICE AND AGENDA FOR THE SPECIAL MEETING OR WORKSHOP. PUBLIC COMMENT SHALL BE RECEIVED IMMEDIATELY AFTER THE STAFF PRESENTATION, IF ANY. AGAIN, JUST CLARIFICATION OVER WHAT WE'VE BEEN DOING ALREADY. THAT THAT IS THE TIME AFTER THE STAFF HAS DONE THEIR PRESENTATION. UH, THAT IS THE TIME FOR THE PUBLIC COMMENT TO OCCUR IF THERE IS ANY. AND THEN IT WOULD MOVE TO THE FURTHER DISCUSSION AND COMMENTS FACILITATED BY THE CHAIRPERSON. THAT'S FOR SPECIAL MEETINGS WE'RE TALKING ABOUT FOR THE 24.2 ONLY APPLIES TO SPECIAL MEETINGS. NO, 24.2 IS FOR ALL MEETINGS. AND THAT'S HOW WE CONDUCT IT NOW, SECTION 24, ORDER OF BUSINESS SPECIAL MEETINGS AND WORKSHOPS. THAT IS HOW IT READS. UH, THAT IS FOR SPECIAL MEETINGS AND WORKSHOPS, BUT THAT IS ALSO THE PROCEDURE FOR IF IT'S NOT, SO IT MAY BE REFLECTED SOMEWHERE ELSE HERE IN THE RULES AND PROCEDURES. I CAN, UH, TAKE A LOOK INTO IT HERE FURTHER. BUT BECAUSE, BECAUSE NORMALLY YOU COULD HAVE PUBLIC COMMENT AS YOU GO THROUGH THE AGENDA ON EVERY ITEM THAT'S ON THE AGENDA, THIS REFERS, THIS IS SPECIFYING THAT AT A SPECIAL MEETING. THERE WILL BE A PUBLIC COMMENT SECTION AT THE BEGINNING OF THE MEETING AFTER THE STAFF REPORT, BUT NOT ON EVERY ITEM. THIS MIGHT BE ANOTHER ONE FOR CLARIFICATION. WHEN WE HAVE SPECIAL MEETINGS HERE, THERE'S SPECIAL MEETINGS THAT ARE, SOMETIMES IT MIGHT BE FOR AN ADVISORY BODY OR THE COUNCIL TO CONSIDER A SPECIFIC ITEM, RIGHT? YEAH. THAT'S MORE SPECIFIC. I THINK THAT'S HOW THIS ONE IS WRITTEN. UH, TYPICALLY FOR US, THE SPECIAL MEETING IS DUE TO A DATE CHANGE FOR ONE REASON OR ANOTHER. AND THEN WE CONDUCT THE BUSINESS OF THE COMMISSION IN THE WAY WE WOULD AT A REGULAR MEETING. OKAY. BUT WE CAN DEFINITELY GET CLARIFICATION, AS YOU'VE ALREADY, I'M SURE PICKED UP ON THE VAST MAJORITY OF THINGS ARE JUST MINOR CHANGES. CORRECTIONS, UH, CHANGING AGAIN, THE TO GENDER NEUTRAL TERMS, THAT'S A LOT OF IT. UM, UNDER 27.5 0.1, MOTION TO RECONSIDER. I'LL, I CAN GET THROUGH IT QUICK. I'LL GO AHEAD AND READ THE WHOLE SECTION. A MOTION TO RECONSIDER ANY ACTION TAKEN BY THE COMMISSION FOR THE ARTS MAY BE MADE AS FOLLOWS. THE MOTION MUST BE MADE BY A COMMISSION MEMBER THAT VOTED ALONG WITH MAJORITY THAT VOTED FOR THE ORIGINAL MOTION THAT PASSED. ALTHOUGH THE MOTION FOR CON RECONSIDERATION MAY BE SECONDED BY ANY COMMISSION MEMBER. AND TWO, THE MOTION MUST BE MADE EITHER AT THE MEETING AT WHICH THE ACTION TO BE RECONSIDERED WAS TAKEN OR AT THE NEXT REGULAR MEETING PROVIDED APPROPRIATE DUE PROCESS IS AFFORDED TO ANY PARTICIPATING PARTIES. NUMBER THREE, THE MOTION IS DEBATABLE. AND NUMBER FOUR, IF ANY PARTICIPATING PARTY HAS LEFT THE MEETING, OR IF THE MOTION COMES AT A SUBSEQUENT MEETING, THE ULTIMATE DECISION TO BE RECONSIDERED MUST TAKE PLACE AT A SUBSEQUENT MEETING SO THAT THE PARTICIPATING PARTY IS AFFORDED AN OPPORTUNITY TO OBSERVE AND PARTICIPATE. AND THAT LAST PORTION OF THIS SECTION, I'M SORRY, OF THE SENTENCE IS WHAT'S NEW THERE. AND UNDER THE SECTION 29 APPEALS, IT SAYS THAT APPLICANTS FOR MANY GRANTS, UH, MAY APPEAL A DECISION BY THE COMMISSION AS DESCRIBED IN RESOLUTION NUMBER 2016 DASH ZERO SEVEN, A RESOLUTION TO APPROVE UPDATES TO THE ART AND PUBLIC PLACES PROGRAM POLICY AND PROCEDURES MANUAL. APPLICANT'S WISHING TO APPEAL THE COMMISSION'S MINI-GRANT AWARDS MUST SUBMIT THEIR APPEAL IN WRITTEN FORM [00:25:01] TO THE PREVIOUSLY INNOVATION ECONOMIC DEVELOPMENT DEPARTMENT. AND NOW IT SAYS TO THE COMMISSION FOR THE ARTS LIAISON WITHIN ONE BUSINESS WEEK AFTER NOTIFICATION OF APPLICATION DENIAL HAS BEEN SENT, THE WAY THAT THE APPEAL WOULD BE HEARD HAS NOT CHANGED JUST WHO IT'S COMING TO. IT WOULD, IN THIS CASE, IT WOULD COME TO ME. AND THAT LOOKS LIKE IT FOR THE CHANGES THAT ARE SCOPED IN THERE. AND HAPPY TO ANSWER ANY QUESTIONS OR, UM, COMMISSIONER KELLY, GO AHEAD. QUICK CLARIFICATION. SO IF SOMEONE WANTS TO APPEAL, DO THEY KNOW WHO THE LIAISON IS? PREVIOUSLY, IT WAS CLEARLY STATED WHO WAS THE INNOVATION ECONOMIC DEPARTMENT, BUT NOW WHO IS THE, WHO'S THE LIAISON? DOES IT SAY? I MEAN, THEY WOULD HAVE TO DO SOME WORK. THEY'D HAVE TO ASK A QUESTION, BUT IT'S MOST LIKELY THAT THEY WOULD HEAR FROM THE LIAISON IF THEY WERE DENIED. SO I WOULD SAY THAT'S PROBABLY THE MOST LIKELY WAY THEY WOULD KNOW. I THINK RATHER THAN CALLING OUT IN THE RULE OR PROCEDURE A SPECIFIC PERSON AND THEN CHANGING IT EVERY TIME THE LIAISON CHANGES, MAYBE THIS, THEY THOUGHT THAT THIS WAS THE BEST WAY TO GO FORWARD WITH THAT. BUT YEAH, IF ANYBODY WAS BEING DENIED, UH, THEY WOULD GET COMMUNICATION FROM ME ONE WAY OR ANOTHER. EVERYBODY SHOULD HEAR ABOUT THE OUTCOME OF THEIR APPLICATION. ANY OTHER QUESTIONS? UH, THIS, I CAN'T REMEMBER IF THIS IS A CHANGE OR NOT. IN SECTION 22 ABOUT ADDING AGENDA ITEMS, IT SAID THE, UM, IT SAID THE MAJORITY OF THE, UH, COMMISSION ASKED TO VOTE TO ADD THE AGENDA ITEM. AND I THOUGHT IN THE PAST THAT THE CHAIR CHAIRPERSON COULD ADD AN AGENDA ITEM WITHOUT HAVING TO HAVE THE COMMISSION VOTE. DOES ANYBODY KNOW THE ANSWER TO THAT? I DON'T KNOW WHERE IT'S SPELLED OUT IN HERE, BUT I CAN TELL YOU THAT THE GENERAL PRACTICE WOULD BE, UH, WE MEET WITH THE CHAIR AND THE VICE CHAIR PRIOR TO THE MEETING. IF THEY DEEM THAT A MATTER NEEDS CONSIDERATION BY THE FULL COMMISSION, THAT IS GENERALLY ENOUGH FOR US TO BRING THAT ITEM BACK. I DON'T KNOW WHERE IT'S SPELLED OUT. I'D HAVE TO GO IN HERE AND AND REVIEW FOR THAT TO SEE IF THAT LANGUAGE IS IN THERE. BUT JUST AS A GENERAL RULE OF THUMB, IN THIS CASE, IF CHAIR MILD THINKS THERE'S A MATTER, UM, THAT'S CRITICAL OR IMPORTANT TO THE COMMISSION, I WOULD, I WOULD BRING IT BACK. I WOULD AGENDIZE IT. OKAY. THAT, I JUST WANTED TO MAKE SURE THAT THAT'S, UH, AN AVAILABILITY TO THE CHAIR. YEAH. IS YOUR, IS YOUR MICROPHONE ON IT? IT DOESN'T SOUND LIKE IT IS. NO. IS IT ON THE UP POSITION? THE LITTLE, I WASN'T HEARING MY VOICE IN THE SOUND SYSTEM. THE BATTERY. MAYBE THE BATTERY BATTERY'S DEAD. YEAH, I THINK IT WHERE'S WORKING EARLIER? YEAH, TALKING TO IT. HELLO? HELLO. YEAH, THE ELEVENS ARE GOING OFF. YEAH. BATTERIES. BATTERY'S REALLY LOW. YEAH. UM, WHY DON'T I CHANGE IT WITH THAT ONE. OH, YOU'RE UP THERE. COULDN'T HEAR. NO. HELLO? I CAN HEAR IT NOW. YEAH. YEAH. OKAY. FINISH IT. NO, I, I HAD MY, I HAD MY CLARIFICATION ANSWERED. THANK YOU. ANY OTHER QUESTIONS? UM, HAS THERE BEEN ANY PUBLIC COMMENT? NO PUBLIC COMMENTS BEEN RECEIVED ON THIS ITEM. SO I'M GONNA OPEN THIS UP FOR DISCUSSION, KATHLEEN. SO A COUPLE OF COMMENTS AND MM-HMM . ONE POTENTIAL EDIT. YOU CAN'T HEAR ME. RECORDING. JUST TO CLARIFY, WE'VE BEEN TOLD THAT IF YOU'RE NOT TALKING TO THE MICROPHONE, GOT IT DIRECTLY INTO IT, YOU MAY NOT BE PICKED UP. GOT IT. SECTION 12, SECOND PARAGRAPH UNDER STAFF REPORT, WHO IS A COMMITTEE MEMBER? OOPS, SORRY, THAT WENT A LITTLE FASTER. PAGE FIVE DOESN'T LOOK LIKE YOU HAVE PAGE NUMBERS SHOWING THERE. THAT SECTION 12 STAFF REPORT. SECOND PARAGRAPH. ALL RIGHT. IT SAYS COMMITTEE MEMBERS. SHOULD THAT BE COMMISSIONERS? I WAS A LITTLE CONFUSED. OH, I SEE IT. YEAH. YEAH, I GOT IT UP BECAUSE THE, THE WAY I SECTION 11, IT SAYS SUBCOMMITTEES. THAT'S WHERE I WAS GETTING CONFUSED, BUT I CAN SEEK CLARIFICATION ON THAT ONE. I'M, I, I COULD SEE [00:30:01] IT GOING EITHER WAY. IT SEEMS LIKE BOTH WOULD BE, UM, ACCURATE. THE SUBCOMMITTEE ONE MIGHT NEED CLARIFICATION AS WELL, BECAUSE THE ONLY WAY WE WOULD HAVE A SUBCOMMITTEE IS IF IT WENT THROUGH THE CITY COUNCIL. WE CAN'T ESTABLISH THE SUBCOMMITTEE WITHOUT THEIR, UH, BLESSING BASICALLY, AND APPROVAL, UM, AD HOC COMMITTEES, OF COURSE, WE ARE ABLE TO ESTABLISH, I CAN SEEK CLARIFICATION ON THAT AND, AND GO FROM THERE. APPRECIATE THAT. AND THEN ON THAT SAME PAGE GOING DOWN SECTION 14, FUNDING RECOMMENDATIONS, JUST A QUESTION I DIDN'T SEE THROUGHOUT THE ENTIRE DOCUMENT ANYWHERE. THE HIGH SCHOOL ART AWARDS, DOES THAT NEED TO BE DETAILED IN HERE SOMEWHERE AS ANOTHER FINANCIAL AWARD THAT WE GIVE OUT EACH YEAR? THAT'S NOT A STANDING CITI GRANT. I DON'T SEE THAT ONE. THE SAME AS LIKE THE MINI GRANTS, THE PROJECT AND PROGRAM GRANTS AND THE SPECIAL PROJECTS GRANTS, WHICH WE KNOW HAVE ALSO BEEN KNOWN AS THE, UM, PUBLIC ART GRANTS AND THE UNSOLICITED GRANTS. SO THAT'S ANOTHER PLACE WE CAN CLEAR UP THE LANGUAGE. SOME THERE AS WELL. THE, THESE ONES ARE IN OUR, OUR PROJECT AND PROGRAM, UH, LANGUAGE, THE GRANTS AND THE MINI GRANT LANGUAGE IN THE ART AND PUBLIC PLACES POLICY MANUAL. THE HIGH SCHOOL AWARDS ONE IS JUST ONE THAT HAPPENS TO COME UP EVERY YEAR THAT THE COMMISSION CHOOSES TO DO. IT'S ONE THAT IF YOU ELECTED TO STOP DOING, YOU WOULDN'T NEED A FORMAL ACTION. YOU JUST WOULDN'T DO IT. OKAY. I GUESS PART OF MY CONCERN WAS SINCE WE, WE ARE DEFINITELY FORMALIZING EVERYTHING. I WANTED TO MAKE SURE IT DOESN'T GET LEFT OUT AND THEN, YOU KNOW, WE'RE NOT, WE'RE NOT DOING IT OR SOMEONE QUESTIONS WHY ARE WE DOING IT? BECAUSE IT'S NOT DETAILED IN HERE. BUT IF YOU'RE COMFORTABLE THAT THAT'S NOT GONNA BE AN ISSUE, THEN YEAH. UH, COMMISSIONER LANE. YEAH, I I WOULD, I WOULD AGREE. I THINK IT SHOULD SAY GRANTS. THE GRANTS PRO. SOMETHING ABOUT THE GRANTS PROGRAM. YEAH, BECAUSE THIS IS REALLY ONLY ABOUT THE GRANTS PROGRAM BECAUSE WE HAVE THE, WE HAVE OTHER AWARDS. WE HAVE THE SPRING ART AWARDS OR, ANYWAY. YEAH, I, YEAH. AND THAT YOU, YOU'RE RIGHT. THAT ONE ALSO, I WAS THINKING MORE THE, THE MONETARY ONE, BUT THAT IS THAT YEAH. THAT IS ALSO ANOTHER AWARD. THE GRANTS PROGRAM IS REALLY SPECIFIC THAT WE WANT THE PUBLIC TO BE APPLYING FOR. SO COMMISSIONER LANE, IF I'M UNDERSTANDING YOU CORRECTLY, YOU'RE SAYING LANGUAGE THAT CALLS OUT SPECIFICALLY THAT THESE THREE ITEMS A, B, AND C ARE FOR THE CITY'S ARTS GRANTS PROGRAM. AND JUST LIKE CLARIFYING LANGUAGE ON THAT, WHATEVER THE LANGUAGE IS THAT'S ON THE WEBSITE WOULD PROBABLY WORK FINE. JUST BE, AND THEN WE'LL JUST KNOW THAT FROM TIME TO TIME, THERE'S OTHER AWARDS THAT AS A COMMISSION WE'RE ELECTING TO DO LIKE THE SENIOR ART AWARDS. YEAH. THIS SAYS THIS IS REALLY ONLY ADDRESSING FUNDING RECOMME RECOMMENDATIONS FOR THE GRANTS PROGRAM. OKAY. WE, I MEAN, WE CAN CERTAINLY TAKE THAT BACK AS A SUGGESTION. WE CAN, WE HAVE AN OPPORTUNITY TO PROVIDE FEEDBACK. SO, OKAY. I HAVE TWO MORE. SORRY, GO AHEAD. . UM, SECTION 23.1. I KNOW THIS IS A KNIT, BUT WE HAVE NEVER DONE THE PLEDGE OF ALLEGIANCE SINCE I'VE BEEN HERE. SO IT JUST ALWAYS CONCERNS ME TO HAVE LANGUAGE IN A FORMAL DOCUMENT LIKE THIS IF WE'RE NOT GOING TO FOLLOW IT. SO THAT'S GOOD POINT. I WOULD JUST SUGGEST STRIKING THAT REFERENCE TO THE PLEDGE OF ALLEGIANCE, UNLESS WE'RE GOING TO START DOING THAT AT EVERY MEETING AS IT STANDS RIGHT NOW, UM, WE HAVE NOT RECEIVED A FORMAL MANDATE TO DO IT. IT IS AN OPTION. THERE ARE GROUPS THAT DO IT. AND SO IT'S IN THERE AS, IT'S AN OPTION, BUT IT'S NOT A REQUIREMENT. I IT'S INTENTIONALLY IN THERE. THAT WAY IT DOESN'T CALL FOR IT TO BE MANDATORY AT AN ADVISORY BODY MEETING. ROLL CALL IS MANDATORY THOUGH. YES. AND SO BOTH AND, AND I'M, I'M JUST SORRY. THIS IS THE LEGAL IN ME COMING OUT SINCE ROLL CALL IS IN THERE IN THAT LINE. AND THAT IS A REQUIREMENT. IT, IT, WHEN I'M READING THAT, IT ASSUMES THAT THE PLEDGE OF ALLEGIANCE IS ALSO A REQUIREMENT. SO IF WE'RE GONNA LEAVE THAT LANGUAGE IN THERE, I WOULD JUST SUGGEST THEN ADDING A REFERENCE TO OPTIONAL BY THE PLEDGE OF ALLEGIANCE. OKAY. WE CAN SHARE THAT WITH, UM, THE CITY CLERK'S OFFICE STAFF WHO'S LEADING THIS AND, AND PROVIDE THAT FEEDBACK TO THEM. OKAY. AND THEN MY LAST ONE, SORRY. UH, SECTION ONE H THE NEW PIECE, AND THIS MIGHT SPARK [00:35:01] MORE CONVERSATION, THE CREATING AN ANNUAL WORK PLAN WITH THE FIRST MEETING IN JANUARY. I'M, I'M ALL FOR THAT. MY CONCERN IS JUST POTENTIALLY ALSO ADDING SOME LANGUAGE IN REGARDS TO ESTABLISHING AN ONGOING REVIEW CADENCE. BECAUSE OTHERWISE IT FEELS LIKE WE'RE, WE, WE CREATE THAT IN JANUARY, IT GOES SOMEWHERE AND THEN WE'RE NOT LOOKING AT IT AGAIN. AND I KNOW THAT'S SOMETHING WE HAD TALKED ABOUT LAST YEAR, WAS TRYING TO ESTABLISH A REGULAR REVIEW CADENCE FOR THAT SO THAT NOTHING GOT, YOU KNOW, DROPPED OFF OR FELL THROUGH THE CRACKS, THAT TYPE OF THING. SO JUST IF WE COULD ADD SOME LANGUAGE ABOUT ESTABLISHING A REVIEW CADENCE IF OTHERS ARE COMFORTABLE WITH THAT. YEAH. IF THAT'S A COLLECTIVE DESIRE OF THE COMMISSION TO SEE, THAT'S SOMETHING WE CAN SUGGEST ON BEHALF OF THE COMMISSION. THANK YOU. I'M DONE, BOB. JUST A SMALL THING, BUT I HEARD YOU SAY TALK ABOUT THE, THE, THE WORDING OF CHAIR AND CHAIRPERSON. YES. IS IT'S GOING TO, IS WHAT IS IT NOW? IT'S CHAIR NOW. RIGHT NOW IT'S CHAIR. AND IT WAS SAID SOMETHING ABOUT TO, TO, UM, TO MAKE IT MORE GENDER NEUTRAL. ISN'T, I THOUGHT TO ME THE WORD CHAIR IS NEUTRAL. SO I'M, I'M CONFUSED. WE DON'T SAY CHAIRMAN OR CHAIRWOMAN. WE JUST SAY CHAIR. SO I'M, I'M UNCLEAR ON WHY WE WOULD NEED TO SAY CHAIRPERSON. IT'S, I KNOW IT'S A SMALL THING. IT'S JUST I WAS CURIOUS ABOUT THAT. YEAH, THAT'S A CHANGE THAT WAS, UH, PROPOSED ACROSS THE BOARD ALONG WITH CHANGING, YOU KNOW, SHE, HER, HIS HIM, UM, JUST MAKING EVERYTHING NEUTRAL. AND THAT'S THE TERM THAT WAS DECIDED. THAT'S MY UNDERSTANDING. BUT, UM, THAT'S NOT SPECIFIC TO JUST THE COMMISSION FOR THE ARTS. THAT'S THAT RULES OF PROCEDURE ACROSS THE BOARD. OKAY. MAKES NO SENSE TO ME. BUT, UH, NOT A BIG THING. I CAN LIVE WITH IT. BOB. I SUSPECT THAT IT WAS DONE FOR LANGUAGE REASONS, NOT FOR GENDER NEUTRAL REASONS, THAT OTHER CHANGES WERE DONE FOR GENDER NEUTRAL REASONS. THIS IS PROBABLY ONE WHERE SOMEBODY SAID THE CORRECT WORD IS CHAIRPERSON, NOT CHAIR. UM, I'M HYPOTHESIZING. I DON'T KNOW THAT, BUT SO IF YOU WERE NOT HERE, THE CHAIR WOULD BE THE CHAIR. . OKAY. THANK YOU. I HAVE A, UM, I HAVE A COMMENT TO, TO SHARE, BUT I ALSO DON'T WANT TO GET IN THE WAY OF OTHER COMMISSIONERS WHO HAVE COMMENTS THEY WANT TO SHARE. UM, LET ME JUMP INTO MINE ON, UH, PAGE 12. ITEM 23.4 0.7. UM, WHAT'S BEEN INTRODUCED TO THE RULES AND PROCEDURES IS, UM, THAT JUMPS OUT AT ME IS IN THE THIRD PARAGRAPH, ONCE AN ITEM IS BEFORE THE COMMISSION FOR DELIBERATION, THE CHAIRPERSON SHALL CALL UPON EACH INDIVIDUAL COMMISSIONER PRESENT IN TURN TO COMMENT ON THE ITEM AND RECOMMENDED ACTION OR DIRECTION SOUGHT BY STAFF. COMMISSIONERS MAY DEBATE THE MERITS OF THE ITEM AND RECOMMENDATION, BUT SHALL NOT INTERRUPT ANY OTHER COMMISSIONER SPEAKING AFTER EACH COMMISSIONER HAS HAD AN OPPORTUNITY TO EXPRESS AN OPINION ON THE ITEM, THE CHAIRPERSON SHALL INVITE DISCUSSION AND THEN A MOTION. SO HERE'S, HERE'S MY TAKE ON IT. REQUIRING THE CHAIR PERSON TO CALL ON EACH COMMISSIONER FOR EVERY VOTE OF THE COMMISSION IS GOING TO BE TEDIOUS. AND ALTHOUGH THE PRINCIPLE IS A GOOD ONE, IN MY OPINION, NAMELY THAT EVERYONE SHOULD GET TO SPEAK, UM, REQUIRING THIS KIND OF ROTATION THROUGH THE COMMISSION FOR EVERY ITEM THAT COMES BEFORE THEM FOR A VOTE IS NEEDLESSLY FORMAL AND BURDENSOME. WE VOTE ON EVERYTHING TO CALL ON EACH PERSON. DO YOU HAVE SOMETHING TO SAY? DO YOU HAVE SOMETHING TO SAY? DO YOU HAVE SOMETHING TO SAY? AND THEN WE GO BACK AND NOW LET'S TALK AND HAVE DISCUSSION. JUST SEEMS TO ME TO BE REDUNDANT AND UNNECESSARY. AND I RECOMMEND THAT WE SIMPLY FOLLOW THE WHAT WOULD BE A REASONABLE PROCEDURE, WHICH IS THAT THE CHAIRPERSON IS ENTRUSTED TO CALL UPON MEMBERS OF THE COMMISSION FOR THE PURPOSE OF DISCUSSING AN ITEM ON THE AGENDA BEFORE A VOTE IS TAKEN. UM, IT IS THE CHAIRPERSON'S RESPONSIBILITY TO MAKE SURE THAT EVERY MEMBER OF THE COMMISSION GETS TO SPEAK, BUT REQUIRING THE CHAIRPERSON TO CALL ON EVERY MEMBER TO SAY SOMETHING ABOUT EVERY ITEM I JUST THINK IS UNNECESSARILY, UM, STRUCTURED. UM, [00:40:02] I, I THINK THAT THERE IS AN ELEMENT OF GOODWILL THAT NEEDS TO BE ACCORDED TO THE CHAIRPERSON, THAT THE CHAIRPERSON WILL HONORABLY AND ENSURE THAT EVERY MEMBER OF THE COMMISSION HAS AN OPPORTUNITY TO SPEAK ON ANY ITEM THAT COMES BEFORE IT. SO I'M RECOMMENDING STRIKING, UM, THAT PARTICULAR, UH, SENTENCE. UM, ONCE AN ITEM IS BEFORE THE COMMISSION, UH, THE CHAIRPERSON SHALL CALL UPON EACH INDIVIDUAL COMMISSIONER PRESENT, ET CETERA. THAT IS MY RECOMMENDATION. AND I WANT TO, UH, INVITE OTHER COMMISSION MEMBERS TO COMMENT ON MY THOUGHTS ABOUT IT, UM, BEFORE WE SAY ANYTHING BACK TO THE, UM, TO THE CITY STAFF THAT DRAFTED THIS. SO, UH, YEAH, TRACY? I AGREE. RAJ, I SAW THAT YOU WANTED TO SAY SOMETHING. NO, I THINK IT'S, THERE, THERE IS AN EXPECTATION, BUT I, I AGREE A LITTLE BIT OF WHAT YOU ARE SAYING. MAYBE WE SHOULD CALL, SHALL CALL THE COMMISSIONER'S PRESENT TO COMMENT INSTEAD OF SAYING UPON INDIVIDUAL, EACH INDIVIDUAL PRESENT. RIGHT. WE JUST CHANGE SLIGHTLY TO SAY, SHALL CALL THE INDIVIDUALS. BECAUSE IN THE, IN THE LAST SECTION, EACH COMMISSIONER HAS OPPORTUNITY TO DISCUSS CHAIRPERSON AND WIDE DISCUSSION AGAIN. SO THAT MEANS THEY'RE DISCUSSING THEIR WHY. WE'RE NOT SAYING THEIR DISCUSSION SHOULD BE, EVERYONE MUST SAY SOMETHING, RIGHT? SO THAT IT JUST SEEMED LIKE A TOO TOO FORMAL FOR SOMETHING. IS THERE ANYBODY I SEE BOB, NOD YOUR HEAD. ANYBODY ELSE WHO WANTS TO SAY ANYTHING ABOUT IT? THOMASON, IS IT POSSIBLE TO MERGE THE TWO IDEAS? AND SO SOMEBODY WHO HAS NOT SPOKEN IN A GENERAL DISCUSSION, WELL, WE DISCUSS ONE AT A TIME, WE PUT OUR HANDS UP AND, AND THEN WE GET ASKED TO SPEAK. AND THOSE THAT MAYBE HAVEN'T SPOKEN, IF WE JUST SIMPLY ASK THEM, DO YOU HAVE A COMMENT? AND IF THEY'VE GOT NO COMMENT, IS IT POSSIBLE TO SAY NO COMMENT? SO EVERYBODY GETS A CHANCE TO BE NOTICED, BUT NOT EVERYBODY HA IS IT HAS TO SPEAK. I I WOULD CERTAINLY WANT TO ENSURE THAT EVERYBODY GETS TO SPEAK AND I THINK ANY OF US WHO SIT IN THIS CHAIR SHOULD DO THAT. AND THAT THAT IS JUST THE RESPONSIBILITY OF A CHAIRPERSON IS TO ENSURE THAT EVERYBODY GETS TO SPEAK, DOING A, A KIND OF ROLL CALL AROUND THE ROOM. UM, EVEN THOUGH PEOPLE DON'T HAVE TO SAY ANYTHING, JUST ASKING. DO YOU HAVE ANY COMMENT? I THINK IT'S NOT, IT'S NOT NECESSARY, BUT I THINK THAT IT'S, IT'S UNDERSTANDABLE THAT WHOEVER IS RUNNING THE MEETING HAS A RESPONSIBILITY TO THE REST OF THE COMMISSION TO ENSURE THAT EVERYBODY GETS TO TALK ABOUT EVERY ITEM EVEN AFTER OTHER PEOPLE HAVE SPOKEN. I DON'T KNOW THAT WE NEED TO SPECIFY THAT KIND OF, I DON'T KNOW THAT WE HAVE TO CONTROL HOW IT'S DONE, HONESTLY. I JUST, I THINK THAT'S UNNECESSARY TO CONTROL HOW IT'S DONE. AND I DON'T KNOW WHETHER THE CITY COUNCIL DOES IT THAT WAY, KATHLEEN. YEAH, I I WOULD DEFINITELY SUGGEST STRIKING SOME OF THAT. I DO THINK IT'S IMPORTANT THOUGH, TO RETAIN, UH, SOME, SOME OF THE, UH, SHALL NOT INTERRUPT. SO MAYBE IT'S ONCE AN ITEM IS BEFORE THE COMMITTEE FOR DELIBERATION, COMMISSIONERS MAY DEBATE THE MERITS OF THE ITEM AND RECOMMENDATION. MM-HMM. BUT SHE'LL NOT INTERRUPT. SO I YEAH, TO ME I THINK THAT, YEAH, I WASN'T SUGGESTING THAT WE STRIKE THAT. YEAH. PARDON ME? I JUST INTERRUPTED YOU. YOU DID . IT'S ALL RIGHT. . YEAH. UM, SO I THINK, UM, I, I'VE GIVEN MY FEEDBACK AND I SEE A FEW COMMISSION MEMBERS WHO ARE IN AGREEMENT WITH THAT, AND I WOULD APPRECIATE THAT BEING RETURNED. I DON'T KNOW HOW WE CAN VOTE ON A DOCUMENT WHEN WE'VE MADE RECOMMENDATIONS FOR CHANGES. SO IN A CASE LIKE THIS, WHAT YOU'RE BEING ASKED TO DO IS TO APPROVE RECOMMENDATION TO THE CITY COUNCIL TO BASICALLY, SORRY, CLARIFICATION. UM, YOU'RE BEING ASKED TO RECOMMEND APPROVAL OF THE RULES OF PROCEDURES. YOU CAN RECOMMEND APPROVAL OF THESE RULES OR PROCEDURES AND PROVIDE YOUR FEEDBACK. I MEAN, THAT IS SOMETHING THAT YOU CAN DO. IT'D BE SHARED WITH THE CITY CLERK'S OFFICE AS THEY TAKE IT TO THE FULL CITY COUNCIL FOR APPROVAL. AND IF WE DID NOT, UM, WANT TO RECOMMEND THE LANGUAGE THAT CURRENTLY EXISTS, AND THE CITY CLERK'S OFFICE SAID, OH, NO, NO, WE, WE ACTUALLY THINK THAT THIS IS THE WAY YOU SHOULD RUN YOUR MEETING, WE WOULD BE RECOMMENDING TO THE CITY COUNCIL ADOPTION OF SOMETHING THAT AT LEAST SOME OF US DON'T AGREE WITH. [00:45:02] I MEAN, THAT'S, THAT'S ACCURATE. YOU'RE, IF YOU'RE ASKING WHETHER YOU ARE BEING ASKED TO RECOMMEND APPROVAL OF SOMETHING THAT YOU ALL HAVE SOME FEEDBACK ON THAT'S ACCURATE, UM, ULTIMATELY, UH, I DON'T THINK THAT THE, THE ITEM IS GOING TO GO FORWARD. I CAN'T SAY IT'S GONNA GO FORWARD IN ITS CURRENT FORM. UM, SOME OF THE FEEDBACK THAT YOU PROVIDE WOULD DEFINITELY BE CONSIDERED, YOU KNOW, I, I DEFINITIVELY I CAN SAY THAT, THAT THE CITY CLERK'S OFFICE WILL BE MADE AWARE OF THE FEEDBACK THAT YOU'VE PROVIDED SO THAT IT CAN BE CONSIDERED. IS IT POSSIBLE THAT, UM, THEY MAY DIFFER, OR THE CITY COUNCIL MAY DIFFER ON WHAT'S BEING RECOMMENDED TO THEM? I, THAT, THAT'S ALWAYS A POSSIBILITY. UM, I THINK BASED ON, AT LEAST FROM MY PERSPECTIVE, BASED ON THE FEEDBACK THAT YOU GAVE, I THINK IT WOULD BE REASONABLE TO APPROVE THE RULES OF PROCEDURE AND PROVIDE YOUR FEEDBACK. I JUST CAN'T MAKE THAT DECISION. THAT WOULD HAVE TO BE THE, THE WILL OF THE COMMISSION. BOB, ARE THESE RULES AND PROCEDURES GOING TO APPLY TO ALL THE, UH, ALL THE, UH, SUB, UH, COMMISSIONS, NOT JUST OURS? EACH ADVISORY BODY WOULD HAVE A VERSION OF THE RULES OF PROCEDURE FOR THEIR GROUP. AH, SO WE COULD HAVE A SLIGHTLY DIFFERENT VERSION YES. FOR OUR, I THAT'S GOOD TO KNOW. YEAH. THE OTHER THING I, I'M TRYING TO REMEMBER, I DON'T REMEMBER SEEING THIS IN THE RULES AND PROCEDURES WE'VE BEEN ASKING IN THE PAST TO ALWAYS IDENTIFY OURSELVES WHEN WE SPEAK COMMISSIONER GOSSMAN AND WE DON'T HONOR IT VERY MUCH , ESPECIALLY SINCE WE'RE GOING TO BE VID ON VIDEO NOW, IS THAT STILL GOING TO BE, WILL THAT BE IN THE RULES AND PROCEDURES WE HAVE TO IDENTIFY OURSELVES EACH TIME WE SPEAK? THAT'S SOMETHING I CAN SEEK CLARIFICATION ON RIGHT NOW. UH, THE CAMERA, THE WAY IT'S BEEN EXPLAINED TO US IS THAT THE CAMERA SHOULD BE VIEWING THE PERSON WHO'S SPEAKING, AND HOPEFULLY YOUR NAME PLATE IS IN CLEARVIEW. WHEN WE WERE MEETING BEFORE THE VIDEOING, YOU KNOW, SINCE WE'VE AT LEAST, UH, THE LIBRARY'S BEEN SUPPORTING THE COMMISSION, WE HAVEN'T NEEDED TO ASK YOU TO DO THAT ON EACH OCCASION. WE CAN GENERALLY TELL WHO YOU ARE ON THE RECORDING. UM, BUT WE CAN ALWAYS GET CLARIFICATION BECAUSE IF SOMEBODY IS LISTENING TO THE MEETING FOR THEMSELVES, MAYBE THEY WANT THAT TO BE DONE AGAIN IF THEY'RE LISTENING TO AN AUDIO RECORDING, KATHLEEN. SO I GUESS, IS THERE AN OPTION FOR THE COMMITTEE TO CHOOSE NOT TO APPROVE THE, UH, CURRENT DRAFT RULES OF PROCEDURE AND ASK THAT OUR FEEDBACK BE TAKEN INTO CONSIDERATION AND AN UPDATED RED LINE BE BROUGHT BACK TO US? THE COMMISSION CAN MAKE THAT REQUEST. I AM NOT A PART OF THE DECISION OF WHETHER THE REQUEST WOULD BE HONORED, BUT YOU COULD ELECT NOT TO RECOMMEND APPROVAL OF THE RULES OF PROCEDURES AS THEY STAND NOW, THAT INFORMATION WOULD BE BROUGHT BACK TO CITY STAFF, AND THEN THE INFORMATION ON WHAT THE NEXT STEPS WOULD BE WOULD BE DETERMINED BY CITY STAFF. IS THERE A TIMELINE FOR THIS? I BELIEVE THAT THE GOAL WAS FOR THIS TO GO BACK TO THE CITY COUNCIL THIS YEAR, I CAN'T SAY THAT DEFINITIVELY. I SHOULDN'T EVEN GUESS TO BE REAL. I WISH I HADN'T SAID THAT. UM, BUT MY UNDERSTANDING IS THAT THE HOPE WAS FOR IT TO GO BACK. SO, UH, REGARDLESS OF THE OUTCOME TODAY, THE NEXT STEPS FOR US WILL BE THE SAME, WHICH IS TO GO BACK TO THE CITY CLERK'S OFFICE, UM, SHARE WHAT THE DECISION OR THE DIRECTION OF THE COMMISSION WAS, AND THEN ALSO PROVIDE ALL OF THE FEEDBACK THAT YOU'VE ALL SHARED. UM, UH, UH, UNLESS THERE IS ADDITIONAL DISCUSSION, UM, UH, I DO WANT TO ASK TO SEE IF THERE IS A MOTION AND A SECOND TO APPROVE THE, UM, THE RULES OF, OF PROCEDURE. UM, I AM PERSONALLY NOT INCLINED TO APPROVE THE RULES AS WRITTEN AND WOULD LIKE THE, UM, THE CITY CLERK'S OFFICE TO REVISE THEM, TAKING INTO CONSIDERATION THE FEEDBACK THAT THE COMMISSION HAS, HAS GIVEN, UH, SO THAT WE COULD APPROVE, UH, A SET OF RULES THAT WE, WE COULD STAND BY. UM, I DO GET THE IDEA THAT THE CITY COUNCIL GETS TO DE DECIDE THE RULES, AND THAT ULTIMATELY WE HAVE TO FOLLOW THE RULES AS APPROVED BY THE CITY COUNCIL. I COMPLETELY UNDERSTAND THAT AND ACTUALLY RESPECT THAT. I THINK THAT'S THE RIGHT WAY TO GO ABOUT DOING IT. UM, IN THE INTERIM, HOWEVER, WE HAVE AN OPPORTUNITY TO ASK FOR CHANGES TO [00:50:01] BE MADE. I DON'T WANT THE RULES TO GO FORWARD AS THEY ARE TO THE CITY COUNCIL, UM, AND WOULD HOPE THAT THEY WOULD REVISE THEM. SO I'M GOING TO SEE HOW MUCH MORE DISCUSSION THERE IS, AND THEN I'LL SEE IF THERE IS A MOTION TO APPROVE. AND SECOND, AND WE CAN TAKE A VOTE. RAJ? YEAH, I WAS, UH, LOOKING FOR WHERE THE AD HOC COMMITTEES ARE DESCRIBED. I COULDN'T SEE IN THIS. UM, I DON'T, IS, I DON'T KNOW WHETHER, WHETHER THIS IS PART OF RULES AND PROCEDURES OR NOT. UH, IT'S KIND OF LIKE THE, UH, THE AWARDS, HIGH SCHOOL AWARDS. THERE MAY BE THINGS THAT AREN'T REQUIRED TO BE IN THE RULES AND PROCEDURES DOCUMENT THAT ARE PART OF WHAT WE DO, BUT IT'S NOT, NOT EVERYTHING IS DEFINED IN THE RULES AND PROCEDURES. IS AM I RIGHT ABOUT THAT, ALAN? THAT THAT JUST DOESN'T NEED TO BE IN THE RULES AND PROCEDURES? IT'S POSSIBLE. THAT'S THE PERSPECTIVE OF THE CITY CLERK'S OFFICE IN TERMS OF, UM, SOME MATTERS NEEDING TO BE INCLUDED SPECIFICALLY IN THIS DOCUMENT AND OTHER MATTERS, NOT LIKE THE HIGH SCHOOL AWARDS, FOR EXAMPLE. OKAY. KATHLEEN? I THOUGHT SECTION 11, THE SUBCOMMITTEES YEAH. IS WHAT I THOUGHT WAS THANK YOU. IS WHAT I THOUGHT WAS FOR THE AD HOC, BUT I THINK, ALAN, YOU SAID THAT SECTION 11 AND 12 MIGHT NEED A LITTLE WORK, BUT YEAH, I, I SUBCOMMITTEES WE KNOW, WE, WE'VE BEEN TOLD BEFORE SUBCOMMITTEES HAVE TO BE APPROVED BY THE CITY COUNCIL. AD HOC COMMITTEES ARE TIME LIMITED, THEY'RE TEMPORARY, THEY GET DISSOLVED WHEN THEY FINISH THEIR JOB, AND THEY CAN'T GO OVER, OVER A YEAR'S TIME. SO THIS IS, THIS SECTION, SECTION 11 SUBCOMMITTEES IS NOT ABOUT OUR AD HOC. GOT IT. YEAH, I MEAN, IT, IT, IT WAS ALREADY ACKNOWLEDGED THAT UPDATES NEED TO BE MADE TO THAT SECTION. PERHAPS IT COULD SPEAK TO BOTH RAJ, THAT, THAT, THAT WAS MY POINT. I WAS HIGHLIGHTING SUBCOMMITTEES. AND THEN IF WE TALK ABOUT SUBCOMMITTEES, WHY WE'RE NOT SAYING AD HOC COMMITTEES, BECAUSE LAST YEAR WE RENAMED THE SUBCOMMITTEES, WE USED TO CALL SOMETHING DIFFERENT AND WE SAID, NOW WE HAVE TO CALL AD HOC COMMITTEES. SO WHERE WAS THAT RULE CHANGE? THAT THAT'S WHAT WE CALL BEFORE NOW IT'S AD HOC COMMITTEE. WHERE IS IT THIS, IF THIS IS NOT THE SCOPE OF THAT PROCEDURE, I WAS CURIOUS WHERE IT WAS FURTHER DISCUSSION. IS THERE A MOTION TO APPROVE THE RECOMMENDED TO APPROVE THE DRAFT, UH, COMMISSION FOR THE ARTS RULES OF PROCEDURE? I WOULD YOU DO, OKAY. AND IS THERE A SECOND, RAJ? AS THE SECOND I, CAN I PLEASE COMMENT TO IT? YEAH, I, I THINK, UH, SECOND WITH THE WORDING, WHAT WE WANT THAT SENTENCE TO LOOK LIKE. WE COULD PROVIDE THAT. YEAH, EXACTLY. I THINK THAT, UH, WE COULD APPROVE. YEAH. YEAH. UM, SOMEHOW, UH, UM, A MOTION NEEDS TO TAKE THAT FORM. AND SO IF YOU WANT TO BE MORE SPECIFIC IN THE MOTION, AND THEN WE'LL SEE HOW THAT MAY NOT . I, I DON'T KNOW WHAT HAPPENS AFTER THAT, BUT LET'S DO IT. SO THE, YOUR MOTION IS, MY MOTION IS TO APPROVE AS WRITTEN, WITH THE EXCEPTION THAT WE WANT OUR COMMENTS ACKNOWLEDGED AND RECOGNIZED BY COUNSEL. I DO HAVE TO TRUST THAT THEY ARE LISTENING AND WILL TAKE OUR FEEDBACK INTO CONSIDERATION. AND I WANT TO CREATE THAT SENSE OF TRUST AMONG THE TWO THAT WE ARE WILLING TO SAY YES. BUT OF COURSE, WE WANT TO BE HEARD AND ACKNOWLEDGE THAT WE WANT TO BE, TAKE THAT OPPORTUNITY TO SHOW THAT WE ARE HEARD FROM. WHAT WE'RE SAYING IS, IS THAT, UH, A REQUEST FOR AN ACKNOWLEDGEMENT, NOT A REQUEST THAT CONDITIONAL CHANGES TO THE DOCUMENT? WELL, OF COURSE, IF THEY COME BACK WITH, THERE'S A REASON FOR WHY THEY MM-HMM . OF COURSE, I WANT TO HEAR IF WE MADE RECOMMENDATIONS AND THEY SAID, NO, THIS IS THE REASONING FOR CLERK. OKAY. I, I DO WANNA CLARIFY THAT. OF COURSE, THIS INFORMATION GOES TO THE CITY CLERK'S OFFICE. MM-HMM . THEY'RE THE ONES WHO WILL PREPARE IT FOR THE FINAL REVIEW AND APPROVAL BY THE CITY COUNCIL. SO PROBABLY SHOULD CLARIFY THE ACKNOWLEDGEMENT. SO IF I'M HEARING YOU CORRECTLY, THE MOTION WOULD BE TO APPROVE THE RECOM, I'M SORRY, UH, APPROVE RECOMMENDATION OF THE UPDATED RULES OF PROCEDURES, WHILE ALSO ACKNOWLEDGING, ACKNOWLEDGING, SUBMITTING THE FEEDBACK, UH, COLLECTIVELY AGREED [00:55:01] UPON BY THE COMMISSION TO THE CITY CLERK'S OFFICE FOR CONSIDERATION. THAT WOULD BE MY RECOMMENDATION. OKAY. RAJ, IS THAT A SECOND? YES. UH, BUT I THINK WE SHOULD PROVIDE SPECIFICALLY WHAT CHANGES WE WANT ON THAT SECTION, THAT THIRD PARAGRAPH. WHAT, WHAT IS IT WE WANT TO, TO SAY? I THINK, NO, I THINK THAT THAT WOULD BE WHAT I WOULD SAY. ARE YOU REFERRING TO THE ABOUT LIKE HOW CHAIR MILD WILL POLL OR ASK FOR COMMENTS? YEAH, I THINK WE CAN SCOPE WELL WHAT THE GENERAL FEEDBACK IS. THE ONE THING THAT I WOULD WANT TO DO, IF THAT IS GONNA BE THE MOTION, AND THE SECOND I'D WANNA CLARIFY IF THERE WERE ANY ISSUES OR IF ANYBODY WAS NOT IN AGREEMENT WITH ANY OF THE FEEDBACK OR SUGGESTIONS THAT WAS PROVIDED BY ANY MEMBER OF THE COMMISSION. BECAUSE IF WE LOOK AT IT JUST AS ONE TOTAL BANK OF FEEDBACK, UM, WE ARE SAYING THIS IS THE WAY THAT THE COMMISSION FEELS. SO IF SOMEBODY FELT DIFFERENT ABOUT A SPECIFIC ITEM, WE SHOULD CALL THAT ONE OUT, GET CLARITY ON IT, AND THEN GO FROM THERE. THIS IS, UM, THIS IS GOING TO, UH, TEST OUR PATIENTS, BUT I THINK WE NEED TO DO IT AND WE NEED TO DO IT THE RIGHT WAY. UM, AND THAT MEANS, CAN YOU RUN DOWN THE RECOMMENDATIONS ONE BY ONE SO THAT WE SEE WHETHER THERE IS AGREEMENT ON EVERY ONE OF THEM? OTHERWISE, THERE'RE, WE'VE SAID A BUNCH OF THINGS AND, YOU KNOW, THERE'S A LOT OF IDEAS BEING FLOATED. SO LET'S SEE WHICH ONES ACTUALLY RISE TO THE LEVEL OF, WE ASK THEM TO CONSIDER THE FOLLOWING CHANGE. OKAY. I MEAN, I, WE WOULD HAVE TO GO THROUGH THEM AGAIN. I, I HAVEN'T MEMORIZED THEM ALL. UH, OKAY. I LISTENED TO THE RECORDINGS OF THE MEETINGS. I'D GO BACK AND GET ANY INFORMATION THAT I NEEDED. I BELIEVE I COULD SCOPE, UH, BETWEEN MYSELF AND LANG, I COULD SCOPE THE INFORMATION, BUT IF THE CALL IS TO GO OVER IT AGAIN SPECIFICALLY NOW, I COULDN'T DO THAT ALL FROM I UNDERSTAND. IS THERE ANYBODY WHO WANTS TO SAY, YOU KNOW, I DON'T AGREE WITH SOMETHING THAT WILL SAY AGAIN, I THINK THE, THE ONE THAT WE ARE STUCK IS THAT 25.4, 23.4 0.7, THAT THIRD PARAGRAPH. I THINK MOST OTHERS, I THINK WE, I AT LEAST I'M OKAY WITH WHATEVER FEEDBACK WE GAVE TO HIM. THAT'S THE ONLY ONE THAT FOR ME, I WANNA CHANGE BECAUSE WE ARE STUCK WITH THAT. BEFORE YOU COMPLETE YOUR SECOND, CAN I JUST SEE IF THERE WAS ANOTHER COMMENT FROM THOMASON AND THEY'LL COME BACK TO YOU TO MAKE YOUR SECOND. UM, I JUST THOUGHT NATALIA DIDN'T HAVE THE MICROPHONE, AND WHAT SHE SAID WAS VERY INTELLIGENT. I THOUGHT IT SHOULD BE RECORDED. OH, I'M SO SORRY. DO YOU REMEMBER WHAT YOU SAID? WHAT DID I SAY EARLIER ON THE MOTION? YES. OH, THE, MY MOTION WAS TO APPROVE THE RULES OF PROCEDURE WITH THE EXCEPTION THAT WE WOULD LIKE THE CITY CLERK'S OFFICE TO ACKNOWLEDGE OUR COMMENTARY AND THE RECOMMENDATIONS THAT WE'RE BRINGING FORWARD. AND I SAY THIS IN THE FACT THAT WE'VE GONE THROUGH A LOT OF CHANGES OVER THE LAST YEAR TO TWO YEARS AS A COMMISSION, AND I WANT TO CONTINUE TO BRIDGE THAT GAP OF TRUST AND COMMUNITY SENSE THAT WE ARE ALL ON THE SAME PAGE AND THEY'RE LISTENING AND HEARING FOR WHAT WE WANT TO PROVIDE. AND VICE CHAIR CUSTODIAL, I JUST WANNA TELL YOU, REGARDLESS OF THE OUTCOME OF THE MOTION AND THE SECOND AND WHAT HAPPENS, I AM IN FULL AGREEMENT WITH YOU ABOUT BRIDGING THAT GAP. WHERE PLACES WHERE MAYBE WE CAN JUST MAKE SURE THAT YOU ALL GET THE CONFIRMATION THAT YOU'VE BEEN HEARD. THE COMMISSION HAS MY COMMITMENT, JUST LIKE THEY DO AT EVERY MEETING TO MAKE SURE THAT ALL OF THE FEEDBACK, REGARDLESS OF WHAT YOU ALL END UP DECIDING TO DO HERE TODAY, WILL BE SHARED WITH THE CITY CLERK'S OFFICE. SOME OF THESE THINGS MIGHT, EVEN IF IT'S NOT A COLLECTIVE, UM, ITEM FROM THE COMMISSION, MAYBE THERE ARE BLIND SPOTS, MAYBE THERE ARE THINGS TO CONSIDER. IT'S OKAY. UM, REGARDLESS OF WHAT YOU GUYS SAY, FOR US TO GO BACK AND SAY, HERE WAS ALL OF THE FEEDBACK, THESE WERE THE THINGS THAT COLLECTIVELY, UM, WERE SHARED. THERE'S THINGS THAT I'VE SEEN AS I'VE GONE THROUGH HERE THAT I PLAN TO SHARE AS FEEDBACK MYSELF. MM-HMM . THOMASON, DID YOU WANNA SAY SOMETHING ELSE? OH, YOU JUST WANTED TO MAKE SURE NATALIA'S, YEAH. OKAY. UM, RAJ, YOU WANNA MAKE THAT SECOND? NOW AGAIN, I, I SECOND THE MOTION WITH THE, WITH WITH SUGGESTED CHANGES THAT WE WANNA ADD TO THAT. UH, 23.4 0.7 INCLUDED AS PART OF MOTION IS, AS NATALIA STATED IT. YEAH. WHICH IS NOT WHAT YOU JUST SAID, . THE MOTION IS TO REFER, UH, OUR, UH, PROPOSAL, UH, TO THE CITY CLERK'S OFFICE AND TO SEEK ACKNOWLEDGEMENT [01:00:01] OF THE SUGGESTIONS THAT WE HAVE MADE. UM, I MEAN, I THINK TECHNICALLY WE'RE SAYING THE SAME THING, BUT I THINK WE RIGHT. NO, BUT WE'RE NOT PROPOSING NO, THAT IS, I'LL DEFER TO YOU. EXPLAIN. I'M NOT SPECIFYING A SPECIFIC ITEM WITHIN THE RULES OF PROCEDURE. SO I'M, I KNOW THAT WAS ONE OF OUR DELIBERATION POINTS WAS THE DELIBERATION TOPIC. UM, BUT I THINK THAT WE HAVE COME TO THE CONCLUSION FROM MY UNDERSTANDING AS A COMMISSION, THAT WE HAVE AGREED THAT WE DO NOT, UH, AND ARE NOT IN ALIGNMENT WITH THE WAY IT IS CURRENTLY WRITTEN. AND THAT IS PART OF OUR RECOMMENDATION THAT WE WOULD LIKE THE CITY CLERK'S OFFICE TO ACKNOWLEDGE. BUT THE OVERALL HOLISTIC MOTION IS TO APPROVE FORWARD WITH THE, WITH THE IDEA THAT WE WOULD BE ACKNOWLEDGED IN TERMS OF WHAT WE HAVE RECOMMENDED. SO IF I COULD JUST, UH, COULD JUST CLOSE MY PART. SO, SO THE, THE STAFF HAS ON RECORD. WHAT, WHAT WERE OUR COMMENTS? SO THEY, THE CITY'S CLERK WILL REVIEW IT AND THEN MAKE CHANGES IF THEY FAIL. THAT IS WHAT ALEX HAS TOLD. YEAH. YEP. YOU CAN I SECOND THAT, PUT THAT ON ME. UH, I PERSONALLY WILL ENSURE THAT EVERY COMMENT MAKES IT TO THE CITY CLERK'S OFFICE. SO JUST, JUST TO BE A HUNDRED PERCENT CLEAR ON THAT, I, I, I KNOW THAT THE PROCEDURE IS SUPPOSED TO BE THAT WE COMPLETE OUR DISCUSSION. WE TAKE A MOTION AND A SECOND, AND THEN TAKE A VOTE. UM, SO WE'RE SUPPOSED TO LIKE, GET THROUGH THE DISCUSSION BEFORE, BEFOREHAND, AND ONCE THE MOTION AND THE SECOND HAS BEEN MADE, WE'RE SUPPOSED TO GO TO A VOTE. UM, IN ORDER TO GET FURTHER DISCUSSION, I, ONE OF YOU WOULD HAVE TO PULL YOUR SECOND. YOUR SECOND. YEAH, NO, I'M FINE. I WAS GONNA MAKE THE SECOND IF HE WASN'T YEAH, I, I HEAR IT. OKAY. NOW THAT WE HAVE A MOTION TO SECOND, UM, UH, I WANNA REQUEST A VOTE AGAIN. I NEED TO ASK YOU, DO I HAVE TO DO ROLL CALL VOTES? YOU DON'T HAVE TO. GIVEN THE DISCUSSION LEVEL ON THIS MATTER. UH, IF YOU WOULD LIKE ME TO DO A ROLL CALL, ROLL CALL, VOTE NO. I DON'T THINK THAT'S NECESSARY. UM, UM, ALL IN FAVOR? DID YOU OPEN IT UP? PUBLIC COMMENT? NO. PUBLIC COMMENT CAME BEFORE. YEAH, YOU DID. YEAH, THAT DID OCCUR. YEAH. YEAH. I THINK I DID. . YES, YOU DID. IT'S BEEN A LONG ONE. ALL, ALL, ALL IN FAVOR, PLEASE SAY AYE. AYE. AYE. ANY OPPOSED? DO I CALL FOR ABSTAIN? OKAY. WHAT'S THE, UM, I'M SORRY. THE, JUST CLARITY ON THE ABSTENTION. DO I NEED A WHO WAS IT? YOU MEAN DO I, DO I NEED A REASON? YES. UH, YOU PARTICIPATED, UM, IN THE ITEM, SO I DID, I DON'T THINK, I DON'T THINK THERE WAS SUFFICIENT, UH, DISCUSSION. OKAY. SO YOU WOULD, IN THAT CASE, ONCE YOU'VE PARTICIPATED AND YOU'VE HEARD THE ITEM, YOU WOULD HAVE TO VOTE IN FAVOR OR AGAINST YEAH. WHAT YOU'RE SAYING, ALAN, IS THERE ARE CONDITIONS, WHAT ARE THE CONDITIONS THAT HAVE TO BE MET IN ORDER TO ABSTAIN? WHAT, WHAT ARE THOSE CONDITIONS? WELL TAKE A LOOK. WE CAN CLARIFY HERE. CONDITIONS 8.3 SECOND MARK IN SECTION 28.3, ABSTENTIONS IN SILENCE. UH, IT READS, THE CITY COUNCIL DISCOURAGES ABSTENTIONS SINCE ABSTENTIONS WITHOUT LEGAL CONFLICT, MAY IMPEDE THE COMMISSION FOR THE ARTS ACTIONS, FOR EXAMPLE, BY CAUSING A TIE VOTE. ABSTENTIONS ALSO DEPRIVE LIVERMORE RESIDENTS OF ONE VOTE OF NINE AND MAY DIMINISH ACCOUNTABILITY OF COMMISSION MEMBERS ON ITEMS OF LEGITIMATE CONCERN. OKAY, I'LL VOTE. I'LL VOTE. NO. OKAY. I'LL STILL GO THROUGH THE SECTION JUST FOR CLARIFICATION FOR THE COMM COM COMMISSION, BUT WE'LL MAKE NOTE OF YOUR NO VOTE. AT THE SAME TIME. IT IS NOT THE CITY COUNCIL'S INTENTION TO IMPEDE ANY INDIVIDUAL COMMISSIONER, SORRY, COMMISSION MEMBER'S RIGHT. TO CHOOSE NOT TO SPEAK OR VOTE ON AN ITEM. IF ANY COMMISSION MEMBER WISHES TO ABSTAIN FROM VOTING ON A MOTION, THE COMMISSION MEMBER MUST ANNOUNCE THE ABSTENTION WHEN THE ITEM OF BUSINESS IS FIRST CALLED FOR CONSIDERATION AND MUST NOT PARTICIPATE IN THE CONSIDERATION OF [01:05:01] THE ITEM, IN WHICH CASE THE MINUTES WILL REFLECT THAT THE COMMISSION MEMBER ABSTAIN FROM THE VOTE, CONFLICT OF INTEREST, SOMETHING. SO, YEAH, I, I DIDN'T, I DIDN'T, UM, HAVE A SUFFICIENT INFORMATION TO VOTE YES OR NO ON THIS ONE. SO THAT'S WHY I WAS TRYING TO ABSTAIN. OKAY. SO WE HAVE A VOTE, RIGHT? UH, AND, AND TAHI, I DON'T THINK IT'S, UH, IT'S TODA. NO, SHE WASN'T ELIGIBLE. PRESENT FOR THE FULL DISCUSSION. . OKAY. UH, AND, UH, THEREFORE WE CAN, I THINK WE CAN MOVE ON NOW. UM, NEXT UP IS ITEM 5.3, UH, REGARDING PROJECT PROGRAM GRANT REVIEW, AD HOC COMMITTEES FUNDING RECOMMENDATION, THE COMMISSION, UH, FOR, TO THE CITY COUNCIL. IS THERE A STAFF REPORT ON THIS ONE? VERY BRIEF STAFF REPORT. UM, SO AS DISCUSSED AT THE LAST MEETING, UM, WE HAD SIX PROJECT AND PROGRAM GRANTS THAT WERE BROUGHT BEFORE THE COMMISSION FOR THE ARCH FOR THE CONSIDERATION. IT FIRST WENT TO THE ESTABLISHED AD HOC COMMITTEE WHO MADE A RECOMMENDATION, AND THEN IT CAME TO THE FULL COMMISSION AT THAT MEETING FOR THE FURTHER DISCUSSION, EXCUSE ME, SORRY. UH, THERE WAS DISCUSSIONS SPECIFICALLY REVOLVING AROUND WHAT THE BREAKDOWN OF THE COSTS WERE, UH, THE PERSONNEL COSTS FOR THE APPLICATION BY SHADI ABBA DAN, THE COMMISSION ELECTED TO APPROVE THE FULL REQUEST FOR THE OTHER FIVE APPLICANTS. IT'S NOTED IN YOUR PACKET AS WELL. UM, BUT THIS ONE THERE WAS DISCUSSION ABOUT THE AMOUNT THAT SHOULD BE APPROVED BETWEEN THE $4,000 RECOMMENDATION BY THE AD HOC COMMITTEE AND THE $10,000, UH, REQUEST. AND DURING THE COURSE OF THAT CONVERSATION, IT WAS DISCOVERED THAT INFORMATION WAS PROVIDED TO THE AD HOC COMMITTEE THAT WAS NOT PROVIDED TO THE FULL COMMISSION AS PART OF THE PACKET. AND WE USED THIS ITEM, WE BROUGHT IT BACK THIS MONTH TO GIVE THE FULL COMMISSION AN OPPORTUNITY TO HAVE THAT ADDITIONAL INFORMATION, UH, RESUME, OR I SHOULDN'T SAY RESUME, TO HAVE A CONVERSATION ABOUT THE RECOMMENDATION BASED ON THE EXISTING INFORMATION AND THE NEW INFORMATION THAT'S BEEN PROVIDED. AND THEN OF COURSE, WE WOULD ASK THE COMMISSION TO EITHER RECOMMEND APPROVAL OR, AND DETERMINE THE AMOUNT OR, UH, GO ANOTHER DIRECTION. SO, UH, I'LL PUT IT UP ON THE SCREEN HERE. IT'S THE ITEMS HERE, STARTING ON PAGE 23. AND I'VE NOTED, UM, UPON REQUEST FROM STAFF FOR ADDITIONAL CLARIFYING INFORMATION, THIS REQUEST WAS MADE BY STAFF BEFORE IT WENT TO THE AD HOC COMMITTEE. THIS DOCUMENT WAS RECEIVED FROM SHRUDY ABBA ON SEPTEMBER 15TH, 2025. IT WAS SUBSEQUENTLY PROVIDED TO THE PROJECT AND PROGRAM GRANTS AD HOC COMMITTEE ON SEPTEMBER 16TH, 2025. AND IT CONSISTS OF TWO PAGES THAT ARE BOTH LISTED HERE, OR BOTH SHOWN HERE RATHER. SORRY. AND THAT COMPLETES MY REPORT. IS THERE ANY PUBLIC COMMENT ON THIS ITEM? NO PUBLIC COMMENT'S BEEN RECEIVED. OKAY. UM, THE, UH, THE PROPOSED, THE PROPOSAL FROM THE AD HOC COMMITTEE IS TO AWARD $4,000 TO, UH, THE APPLICANT. IS THERE ANY DISCUSSION FROM THE COMMISSION ABOUT THIS? THE, A, UH, JUST A REMINDER, THE APPLICANT REQUESTED $10,000. THE AD HOC COMMITTEE PROPOSED AWARDING $4,000. UM, SO I WANNA SEE IF THERE'S DISCUSSION THOMASON. UM, AGAIN, LIKE I SAID LAST TIME, I DON'T THINK IT'S FAIR FOR THE ARTISTS TO BE PAID. WE'RE SUPPORTING THE ARTS. UM, AND SO SUPPORTING THE PEOPLE THAT ARE SUPPORTING HER EVENT, BUT NOT PAYING THE ARTIST ITSELF IS A BIT IRONIC. UM, AND IT'S ALMOST AS THOUGH THE ARTS ARE TREATED LIKE SOMETHING NOT WORTH PAYING FOR YET. AN ELECTRICIAN DEFINITELY, WE WOULDN'T QUESTION PAYING AN ELECTRICIAN AND HER, UM, EVENT IS TO BENEFIT, UM, MANY LIVERMORE YOUTH. AND, UM, I THINK WHEN I DO ARTS EVENTS AND IT'S FREE, SO MANY PEOPLE PARTICIPATE. SO IT'S GIVING A GREAT OPPORTUNITY FOR, UM, YOUNG PEOPLE TO PARTICIPATE IN THIS. AND I THINK THAT HER FEE IS NOT LUDICROUS. HER $10,000 REQUEST FOR FEE IS NOT JUST FOR HER, IT'S FOR HER AND STAFF MEMBERS. AND BASICALLY SHE'S GETTING A REASONABLE FEE FOR DOING SOMETHING. SHE, YOU KNOW, THIS IS ARTISTS, WHEN THEY DO SOMETHING LIKE THIS, THEY'RE TAKING TIME OFF THEIR USUAL JOB TO GO AND [01:10:01] DO THIS EVENT, AND THEY NEED INCOME. AND ARTISTS RELY ON GRANTS AND, AND SUCH FUNDING TO BRING IN INCOME FOR THEMSELVES. SO I WOULD DEFINITELY RECOMMEND WE PAY HER THE FULL AMOUNT. OKAY. OTHER DISCUSSION? YEAH, I, I, I READ THAT AND I, I THINK BASED ON THE SPECIFICITY OF THE CLARIFICATION AND ALIGN WITH THOMASIN, THAT BECAUSE WE EITHER, WE NEED TO SAY UPFRONT APPLICANT WILL NOT BE PAID, OR WE DIDN'T SAY THAT, RIGHT? THEY, THEY, IN THE OTHER APPLICATION, THEY PROBABLY GOT PAID. WE JUST MAYBE DIDN'T SEE THAT SPECIFICITY. SO I, I SUPPORT, UH, FULL, FULL GRANT. YOUR COMMENTS CONVINCED ME. I AGREE WITH YOU. WELL, I MAY BE THE LONE DISSENTING VOICE HERE. UH, I, I APPRECIATE THE FEEDBACK. I, UM, I THINK THAT, UM, THE SCALE IS OUT OF LINE WITH, UM, THE, THE RANGE OF, UH, THE GRANTS THAT $10,000 IS THE MAXIMUM THAT WE AWARD FOR, UH, A GRANT ON THIS ANNUAL CYCLE. AND, UM, COMPARED TO SOME OF THE ORGANIZATIONS AND THE WORK THAT THEY DO AND HOW, HOW MUCH THEY ARE PRESENT IN THE COMMUNITY, IT, IT SEEMS UNBALANCED TO ME. I THINK IN TERMS OF IF WE WERE TO GRANT, UM, MAKE THESE GRANTS ON AN ANNUAL BASIS, SIMILARLY TO ARTISTS, UM, THAT, UH, WE'D, WE'D BLOW THROUGH OUR RESOURCES AT A VERY RAPID RATE. UM, NONETHELESS, I, I, UH, I UNDERSTAND THE PERSPECTIVE AND I DO ACTUALLY THINK THAT AT A FUTURE TIME WE MIGHT WANNA DISCUSS A MORE PRINCIPLED APPROACH. WHAT ARE OUR PARAMETERS? TRY TO DEFINE THEM WELL, UH, FOR OUR BENEFIT, AND THEREBY AVOID THE SAME CONVERSATION THE NEXT TIME AN ARTIST SAYS, HEY, I WANNA BE PAID TO DO SOMETHING. UM, IT WOULD BE GOOD FOR US TO HAVE HAD THE, THE CONVERSATION. HERE'S OUR, HERE'S OUR PHILOSOPHY OF AWARDING GRANTS, WHETHER IT'S TO SINGLE ARTISTS, TO ORGANIZATIONS, TO NONPROFITS, UM, THAT I, I THINK THAT'S WORTH DISCUSSION AND MAYBE WE WILL BE ABLE TO PUT THAT, UH, ON A FUTURE AGENDA. OTHER DISCUSSION ABOUT THIS PARTICULAR APPLICATION? RAJ, YOU HAVE YOUR HAND UP? YEAH, JUST, JUST, UH, AGAIN, I THINK IT, I THINK WE MAKE DECISIONS RIGHT NOW ON A CASE BY CASE BASIS. SO I THINK I AGREE WITH YOUR COMMENT THAT MAYBE WE NEED TO HAVE A MORE GENERAL GUIDANCE ON WHO GETS PAID, WHO DOESN'T GET PAID IN THE YOU. SO, OKAY. UH, ANY FURTHER CONVERSATION ABOUT THIS? UH, DO WE HAVE A, A MOTION TO, WELL, ACTUALLY, UM, THE, I THINK THAT THE AD HOC COMMITTEE MADE A RECOMMENDATION, BUT I HEAR A DESIRE TO AMEND THAT. DO WE NEED TO GO BACK AND, AND AMEND A PRIOR RECOMMENDATION? CAN WE, CAN WE JUST HAVE A WHOLE NEW, A WHOLE NEW MOTION FROM SCRATCH AND IT WOULD IGNORE WHAT THE AD HOC COMMITTEE SAID AND JUST HAVE A COMMISSION MEMBER PLACE A NEW MOTION BEFORE THE COMMISSION? TECHNICALLY, YOU COULD DO BOTH IF YOU WANTED TO, BUT IF THERE'S A NEW MOTION, YEAH. ALRIGHT. THE NEW MOTION IS ACCEPTABLE. IS, UH, DOES SOMEBODY WANT TO MOVE TO APPROVE THE, UH, GRANT APPLICATION AS REQUESTED BY THE APPLICANT FOR, UH, UM, FOR SHRUTI ABHA DANCE? OKAY. THOMASON, IS THERE A SECOND FOR THE MOTION? NATALIA? CAN WE CLARIFY THE DOLLAR AMOUNT AND A MOTION FOR A THOUSAND DOLLARS? AM I CORRECT IN UNDERSTANDING THAT'S WHAT YOU'RE SUGGESTING? IT DOESN'T HAVE TO BE. I I JUST, IT DOESN'T HAVE TO BE A FULL 10,000. I THINK IT PROBABLY DEPENDS ON WHAT MONEY IS AVAILABLE, HOW MUCH MONEY WE NEED TO SAVE FOR FURTHER APPLICANTS. I JUST, I JUST DON'T APPROVE THEM NOT PAYING THE ARTIST AT ALL. YEAH, I HEAR, I HEAR THE DISTINCTION AND, UM, AND I AGREE THAT THOSE ARE TWO SEPARATE QUESTIONS AND INDEED, I, I HAVE DISCUSSED WITH ALAN, WE REALLY NEED TO GET A HANDLE ON THE AVAILABLE FUNDS AS WELL AS THE FUTURE PROSPECT FOR BRINGING IN, UM, IN LIEU, UH, CONTRIBUTIONS TO THE ARTS FUND, WHICH WE DON'T HAVE. SO WE'RE FLYING BLIND RIGHT NOW. NOT THAT WE CAN'T FIND OUT EXACTLY THE DOLLAR AMOUNT. IT'S THERE THAT WE HAVE IN THE FUND. IT'S THERE IN A PREVIOUS SET OF MINUTES, BUT LONG, YOU KNOW, LONG [01:15:01] TERM WE DON'T HAVE ANY, ANY REAL CLARITY. HOWEVER, UM, UH, I'M GLAD TO HEAR THE DISTINCTION BETWEEN THOSE TWO THINGS BECAUSE WHETHER YOU AWARD GRANTS TO AN INDIVIDUAL ARTIST IS ITS OWN KIND OF QUESTION. REGARDLESS OF HOW MUCH IT IS, WOULD YOU LIKE TO RECOMMEND A SPECIFIC AMOUNT TO BE AWARDED TO THE APPLICANT? SINCE THAT, WHAT ALEX IS ASKING IS WE NEED TO SAY HOW MUCH WE'RE AWARDING THE REQUEST. THE RECOMMENDATION FOR THE COMMISSION IS TO, UM, RECEIVE THE ORAL REPORT ON THE PROJECT AND PROGRAM GRANTS AD HOC COMMITTEE, WHAT I WAS PREVIOUSLY DONE, REVIEW AND DISCUSS THE AD HOC COMMITTEE'S FUNDING RECOMMENDATION THAT'S BEEN DONE, DETERMINE THE APPROPRIATE LEVEL OF FO FUNDING AND VOTE TO APPROVE RECOMMENDATION OF THE FOLLOWING PROJECT AND PROGRAM GRANT APPLICATION CITY COUNCIL. SO SCOPE THAT, UH, YOU ARE MAKING A RECOMMENDATION FOR IT TO BE APPROVED OR NOT, AND THE SPECIFIC FUNDING AMOUNT. YEAH. OKAY. SO THAT COULD BE ONE MOTION? YES, ABSOLUTELY. OKAY. ANYBODY WANT TO, UH, UH, BRING A MOTION WITH A SPECIFIC DOLLAR AMOUNT? THOMAS SAID YOU WANT FIRST DIBS ON THIS, NOT HAVING READ THE OTHER APPLICANT'S. I CAN'T COMPARE THEM, BUT I WOULD SUGGEST PROBABLY 8,000. UM, DO I HAVE A SECOND FOR THAT PROPOSAL? BOB? I SECOND THAT. OKAY. UM, JUST TO CLARIFY, I'M NOT SUPPOSED TO BE DOING DISCUSSION AFTER WE DO THE, THE MOTION, SO THAT'S CORRECT. SO THE MOTION, THE WAY I UNDERSTAND IT FOR THE RECORD BY COMMISSIONER HURST IS TO RECOMMEND APPROVAL OF THE APPLICATION BY SHRUDY ABHA DANCE IN THE AMOUNT OF $8,000 MM-HMM . AND IF THAT'S THE MOTION IN THE SECOND, IT SHOULD GO TO A VOTE FROM THERE. OKAY. UM, ALL IN FAVOR AS PROPOSED. AYE. AYE. ALL OPPOSED? OKAY, SO I BELIEVE THAT PASSES AND, UM, THAT GETS US UP TO, UH, THE, UM, MATTERS INITIATED. [6. COMMITTEE REPORTS AND MATTERS INITIATED BY STAFF AND COMMISSIONERS] UM, ARE THERE, I DON'T KNOW THAT THERE ARE COMMITTEE REPORTS AT THE, ARE THERE, DID, DID, WAS THERE A COMMITTEE REPORT THERE? IS THAT BRIEF, UH, AD HOC COMMITTEE REPORT IS MY UNDERSTANDING? NO, I, I THINK WE, UH, WE ARE ON THE PARTNERSHIP MODEL, UH, AD HOC COMMITTEE. UH, WE DID MEET, UH, UH, THROUGH, UH, EMAILS AND IN PERSON, UH, TWICE AND WE'RE MAKING A LOT OF PROGRESS. UH, I THINK WE JUST RAN OUT OF THE TIMING TO GET IT ON THE AGENDA TODAY. SO, BUT WE WILL GET IT A FULL, FULL PRESENTATION AND THE RECOMMENDATION AT THE NUMBER 18TH, UH, MEETING. UH, SO I THINK WE'RE HAPPY THAT WE'RE MAKING PROGRESS ON THAT. ANYTHING YOU WANNA ADD? UM, I'M GONNA GO TO STAFF AND THEN COMMISSION. ARE THERE MATTERS FROM THE STAFF? WE DON'T HAVE ANY. I'M SORRY. . HERE YOU GO. HERE WE GO. THANKS. STAFF DOES NOT HAVE ANY MATTERS TO INITIATE OR STAFF REPORTS. OH, OH, YES. THANK YOU. HERE. OH NO, THAT ONE'S DONE. IT'S WORKING. SO, TWO ITEMS. UH, ONE VERY INFORMAL, BUT JUST WANTED TO TAKE A MOMENT TO INTRODUCE OUR, UM, BRAND NEW, UH, ADMINISTRATIVE CLERK IN THE LIBRARY, PATRICE FRAZIER. YOU'LL SEE HER MORE FREQUENTLY AT THESE MEETINGS IN, UH, SUPPORT OF ALL OF YOU IN THE WORK THAT YOU DO. AND A SUPPORTIVE STAFF AS WELL. UM, SHE'S BEEN WITH US NOW. IS THIS WEEK THREE OR WEEK FOUR? . OKAY. NOT A LONG TIME, BUT, UH, FANTASTIC ADDITION TO THE TEAM. UM, THE OTHER ITEM TO MENTION IS WE HAVE THE CARDS, UH, FOR THE MINI GRADS, THE ONES THAT WE MAILED OUT TO YOU ALL LAST TIME, THESE CARDS THIS TIME AROUND, WE WENT, UH, AHEAD AND DID IT THE WAY WE DID IT LAST TIME, WHICH SPECIFICALLY CALL OUT THE NEXT DEADLINE, WHICH IS DECEMBER ONE. WE'LL PASS THESE ALL OUT TO YOU BEFORE YOU LEAVE. UM, WE ARE AWARE OF THE DISCUSSION, KIND OF THE IDEA TO COME UP WITH A FUTURE CARD THAT IS LIKE AN ALL THE TIME CARD. LIKE IT SAYS HERE ARE THE DEADLINES. UM, WE'RE KIND OF WORKING OUR WAY A LITTLE BIT WITH THAT. JUST A CLARIFI CLARIFICATION ON THE LANGUAGE ABOUT LIKE, YOU KNOW, WHAT WILL HAPPEN IF [01:20:01] IT FALLS ON A HOLIDAY OR SOMETHING LIKE THAT. 'CAUSE WE DON'T WANT TO CONFUSE PEOPLE IN THAT SENSE. AND WE'LL STILL BE DOING REGULAR PUBLICATION, SOCIAL MEDIA. UM, IF YOU HAVEN'T SEEN IT ALREADY, I DON'T KNOW IF IT'S GONE OUT ALREADY OR IT'S ABOUT TO GO OUT, UH, THE NEXT PUBLICATION, UM, PUBLICITY WILL BE GOING OUT VERY, VERY SOON. SO YEAH, WE'RE EXCITED TO GIVE YOU GUYS THOSE. AGAIN, IT SOUNDED LIKE, I'M SORRY, I GIVE YOU ALL THOSE AGAIN. IT SOUNDED LIKE IT WAS WELL RECEIVED LAST TIME AND HOPEFULLY, UH, SAME THING AROUND THIS TIME. THANK YOU. WELCOME. GLAD TO HEAR. ALL RIGHT. UH, I DO WANT TO IN, UH, INITIATE TWO THINGS. THE FIRST IS, SO IS A REQUEST TO ADD SOMETHING TO A FUTURE AGENDA. SO THAT, AS WE LEARNED, REQUIRES THE AGREEMENT OF THE COMMISSION. UM, WE HAVE DISCUSSED SEVERAL TIMES, UM, THE ISSUE OF HAVING ONE GRANT PER APPLICANT PER YEAR. AND THAT, UM, UH, THIS IS A LIMITATION ON SOME OF THE ORGANIZATIONS THAT, UM, WOULD LIKE TO APPLY MORE THAN ONCE A YEAR, SINCE WE DON'T HAVE THE ABILITY TO DO THAT. UM, WHAT I WANNA SUGGEST IS, UM, THAT WE CREATE AN AD HOC COMMITTEE TO INVESTIGATE THE POSSIBILITY OF CHANGES TO OUR ONE GRANT PER YEAR POLICY. I DON'T KNOW WHAT THAT WOULD INVOLVE. I DON'T KNOW WHERE THAT WOULD GO, BUT JUST TO ESTABLISH THE AD HOC COMMITTEE SO THAT IT COULD BE DISCUSSED BY THE COMMISSION IN THE FUTURE. SO IN ORDER TO DO THAT, YOU NEED TO, FOR US TO PUT THAT ON A FUTURE AGENDA. YOU NEED TO HAVE THE AGREEMENT OF THE COMMISSION THAT WE WOULD LIKE TO DISCUSS CREATING AN AD HOC COMMITTEE AT A FUTURE MEETING. YES. OKAY. SO ANYBODY WANNA SAY ANYTHING ABOUT THAT? UM, WHAT DO PEOPLE THINK? SHOULD WE HAVE AN AD HOC COMMITTEE TO LOOK INTO THE ONE GRANT PER YEAR, UH, POLICY? YEAH. SO, UH, I MEAN, CAN, CAN THAT AD HOC COMMITTEE BE MORE BROADER? JUST LOOK AT OTHER ELEMENTS OF THE, UM, THE GRANT PROGRAM. I KNOW WE TALKED IN THE LAST, UH, MEETINGS ABOUT, UH, UH, MAKING THE GRANT EASIER TO APPLY OR REPEAT APPLICANTS. I WOULD RATHER THAT WE FOCUS ON THIS ONE POLICY QUESTION BECAUSE EACH OF THOSE PROBABLY IS ITS OWN DISCUSSION. THE, THE QUESTION OF, OF, UH, MAKING APPLICATIONS DIFFERENT, CHANGING APPLICATIONS FOR REPEAT, UH, UH, APPLICANTS. THE THAT'S ALREADY ITS OWN, UH, AD HOC COMMITTEE THAT GOT REFERRED BACK TO STAFF FOR FURTHER WORK. UM, I, I THINK THAT THIS IS A FOCUSED QUESTION THAT WE HAVE TO ADDRESS AND EITHER WE'RE, WE'RE NOT CHANGING OR WE ARE CHANGING. UM, TRACY, IS THIS IN RESPONSE TO WHAT ANGIE AND COLA SAID WHEN SHE CAME ABOUT HOW SHE WANTED IT WAS TOO HARD TO FIT IT ALL INTO ONE? OR IS THERE SOMETHING ELSE THAT I AM NOT REMEMBERING? I, I PERSONALLY, I'M NOT THINKING SPECIFICALLY ABOUT WHAT SHE SAID, BUT RATHER ABOUT THE BROADER PRINCIPLE. UM, NOW I DO THINK THAT THAT WAS A CONCERN THAT SHE RAISED, BUT THAT IS NOT REALLY WHERE I'M COMING FROM. MY THINKING IS, WELL WE HAVE THIS RULE, IS THIS A GOOD RULE? SO THE COMMITTEE WOULD JUST DISCUSS IF IT MAKES SENSE. RIGHT NOW WE JUST, RIGHT, WE FOLLOW THE, WHATEVER THE POLICY IS THAT WE HAVE BEEN OPERATING BY, I DON'T KNOW WHERE THAT COMES FROM, BUT THE, I WOULD TRUST AN AD HOC COMMITTEE WOULD LOOK INTO IT, FIND OUT WHAT THE, WHAT WE'RE REQUIRED TO FOLLOW AND ALSO WHAT LATITUDE WE HAVE AND WHETHER, AND TO SUGGEST WHETHER WE WANT, WHETHER WE SHOULD OR SHOULD NOT MAKE ANY CHANGES. ANY OTHER THOUGHTS ABOUT THIS? BOB? THIS I'M, I DON'T KNOW WHETHER WE COULD HAVE A, UH, A DISCUSSION LIKE A WORK, A WORK GROUP AS A COMMITTEE AS A WHOLE. 'CAUSE IT SEEMS LIKE ALL OF US WOULD WANT TO BE PART OF THIS DISCUSSION. IT WOULD. I, IT IT'S SIMPLY THAT IN ORDER TO HAVE ANYTHING TO DISCUSS AND AD HOC COMMITTEE WOULD HAVE TO BE FORMED TO THEN [01:25:01] BRING A TOPIC FOR DISCUSSION TO THE COMMISSION. UM, OTHERWISE WE HAVE NO PROPOSAL TO CONSIDER. UM, AND YES, WE COULD PUT AN ITEM ON THE NEXT COMMISSION MEETING AND NOT CREATE AN AD HOC COMMITTEE AND WE WOULD BE HAVING AN OPEN CONVERSATION ABOUT THE ITEM AND THEN DECIDE WHETHER WE WANT TO HAVE AN AD HOC COMMITTEE, WHICH WOULD HAVE TO GO TO THE NEXT COMMISSION MEETING FOR A VOTE. 'CAUSE YOU COULDN'T VOTE ON IT. SO IF IT WASN'T ON, I, I HEAR WHAT YOU'RE SAYING AND IT, YOU'D RATHER JUST HAVE THE OPEN CONVERSATION FIRST AND THEN WE SEE WHETHER THERE'S AN INTERESTED IN AN AD HOC COMMITTEE. YEAH. RIGHT. SO FOR IT TO COME BACK, WHAT CAN BE ASKED OF TODAY WITHOUT GOING ANY FURTHER IN THE CONVERSATION IS WHETHER THERE IS A DESIRE OF THE COLLECTIVE COMMISSION TO DISCUSS THIS MATTER FOR FURTHER OKAY. THE ESTABLISHMENT OF AN AD HOC COMMITTEE OR THE MATTER FURTHER FOR IT TO COME BACK AND GO ANY FURTHER. THERE HAS TO BE COLLECTIVE WILL OF THE COMMISSION. RIGHT. THAT'S WHAT, WHAT I TALKING TO THAT'S EASIER. YEAH, THAT IS EASIER THAN ESTABLISHING AN AD HOC COMMITTEE. IT'S, LET'S PUT IT ON THE AGENDA FOR THE NEXT MEETING. SO WHAT I'M, TO BE SPECIFIC, WHAT I AM SUGGESTING FOR OUR NEXT MEETING OR A FUTURE MEETING IS TO ADD TO THE AGENDA A DISCUSSION OF THE, UH, POLICY THAT AN APPLICANT CAN ONLY RECEIVE ONE GRANT PER YEAR. AND WE'LL, WE'LL HAVE AN OPEN DISCUSSION ABOUT IT NEXT TIME AND SEE WHERE WE GO. OKAY. I SEE A LOT OF NODDING HEADS. UH, RIGHT. GOOD. THANK YOU. UM, ONE OTHER MATTER INITIATED. TRACY, DO YOU WANT TO, UH, SHARE YOUR, UH, YOUR SUGGESTION THAT YOU GAVE ME? WELL, I THOUGHT IT WOULD BE A GOOD ADDITION TO OUR MEETINGS IF WE JUST SPENT A COUPLE MINUTES AT THE END OF EACH MEETING OR WHENEVER, I GUESS IT DOESN'T MATTER WHEN, BUT TALKING ABOUT MAYBE EVENTS THAT WE ARE AWARE OF THAT ARE COMING UP SO THAT THE REST OF THE C COMMISSION KNOWS THERE. WHAT SPARKED IT IN ME IS I WAS AT THE LIBRARY THE OTHER DAY AND I SAW KIND OF A COOL ART SHOW AND I THOUGHT, I DIDN'T EVEN KNOW THAT THIS ART SHOW WAS GONNA BE HERE. SO ALL OF US, INCLUDING, I DON'T KNOW IF THAT'S ALLOWED TO HAVE AN JUST AN INFORMAL, LIKE I WENT TO THE ART WALK, IT WAS GREAT. UPCOMING. THERE'S A DALI WHATEVER, YOU KNOW. UM, JUST SO THAT WE'RE ALL AWARE BECAUSE EVEN IF IT'S SOMETHING THAT THE CITY'S NOT INVOLVED IN, I MEAN, I THINK EVERYBODY HERE HAS A VESTED INTEREST IN THE ARTS. THAT'S WHY WE'RE ON THE COMMISSION AND IT'S JUST FUN. RIGHT. OH, . OH, THANK YOU. SO JUST TO CLARIFY, UH, THERE DOESN'T NEED TO BE ANY COLLECTIVE WILL OR, UH, DECISION ON THIS. THIS IS SOMETHING THAT'S ENCOURAGED, UM, DEFINITELY INVITED, THAT'S PART OF THE, UH, REPORTING OUT PERIOD, WHAT YOU'VE DONE SINCE THE LAST MEETING. ANYTHING THAT YOU THINK WOULD BE INTERESTING RELATED TO THE ARTS TO SHARE? UM, IF YOU EVER GET ANYTHING THAT'S TIMELY, LIKE YOU WANT TO GET THAT INFORMATION OUT TO THE REST OF THE COMMISSION. UH, I THINK WE'VE SHARED THIS BEFORE, BUT YOU CAN ALWAYS SEND IT TO STAFF AND THEN WE CAN HANDLE THE DISTRIBUTION TO MAKE SURE THAT, YOU KNOW, WE AVOID ANY ISSUES RELATED TO THE BROWN ACT AT ALL. BUT IN GENERAL, COMING BACK TO THE MEETING WITH A REPORT ON SOMETHING YOU DID OR SOMETHING THAT YOU THINK IMPACTS THE ARTS IN THE COMMUNITY THAT'S ALREADY WELCOME. YOU DON'T HAVE TO MAKE A DECISION. SO MY UNDERSTANDING THEN, TRACY, IS IT, IS IT, IT IS IN THE CATEGORY OF MATTERS INITIATED AND THEREFORE I INVITE ANYBODY HERE WHO WOULD LIKE TO SHARE, UH, THEIR UH, RECENT OR PLANNED UPCOMING ART EXPERIENCES, UH, TO DO. SO. TRACY, YOU WANNA LEAD US OFF? THE ART WALK WAS GREAT. , UM, WASN'T EASY. YEAH. UH, AND I CAN'T OFF THE TOP OF MY HEAD THINK OF ANYTHING COMING UP. UM, I MEAN WE ARE GOING INTO WINTER NOW, BUT, UH HMM. I'M GONNA PASS THE MIC, BUT I WOULD LIKE TO KNOW WHAT'S COMING UP. YEP. OKAY. OKAY. YEAH, KNOWING WHAT'S GOING ON THAT THE CITY HAS INITIATED WOULD BE REALLY HELPFUL. YEAH, I THINK THAT THIS IS ONE OF THE TOPICS THAT WE'VE BEEN KIND OF TALKING ABOUT IN THE AD HOC COMMITTEE. SO WE'LL MAKE A ADDITIONAL UPDATE NEXT TIME. THREE THINGS I WANNA ENDORSE, UH, TRACY AS WELL. AND, UM, WENT TO THE ART WALK WAS REALLY GOOD. THE CULTURAL ARTS COUNCIL MAINTAINS THE TABLE THERE. I'M SURE THEY'D LET US PUT OUR STUFF OUT ON THE TABLE IF WE PUT THAT IN THE CALENDAR EACH YEAR [01:30:01] JUST TO, IT'S NOT TIMELY FOR SOME THINGS WE DO, BUT JUST TO GET OUR NAME OUT IN FRONT OF FOLKS WOULD BE VERY HELPFUL. SO I REALLY ENJOY THAT. IT'S YEARLY. ANOTHER YEARLY EVENT. I WANNA THANK ALAN AND FOR SAVING OUR BACON. THE LIBRARY HOSTED THE, UH, UM, ALL LITTLE CULTURAL ARTS COUNCIL. HAD ALL THE ARTS GROUPS ALONG THE HALLWAY AGAIN THIS YEAR AND WE KINDA LAST MINUTE KINDA RESCUED IT. YOU GUYS RESCUED IT. THANK YOU VERY MUCH. UM, AND WE OUGHT TO ADD TO OUR CALENDAR OF ITEMS. WE KNOW WE HAVE THAT YEARLY CALENDAR THAT SOMETIME LIKE JULY, AUGUST, WE OUGHT TO FIGURE OUT. THAT'S ALWAYS COMING IN SEPTEMBER. AND WE'VE KINDA GOT CAUGHT SHORT A COUPLE TIMES. THEY'VE, 'CAUSE THEY USUALLY DON'T QUITE, SOMETIMES THE FOLKS CONTACTING US DON'T KNOW WHO THE CURRENT CHAIR IS OR, UM, WHO TO TALK TO. UH, I'VE GOTTEN CALLS KINDA LATE 'CAUSE I DID IT THREE OR FOUR YEARS AGO AND I'LL GO, WELL, I DON'T KNOW ABOUT IT. UM, BUT IT'S A GOOD THING TO HAVE ON OUR CALENDAR OF, OF ITEMS TO THINK. THE THIRD THING WAS, UM, I, AND SO ANOTHER COMMISSIONER GOT A LITTLE INSERT IN ONE OF OUR BILLS OR OR STATEMENTS FROM THE COUNTY THAT MENTIONING THE ALAMEDA COUNTY ARTS COMMISSION. AND WE HAD TO KEEP IT TOP OF MIND THAT THERE IS AN ALAMEDA COUNTY ARTS COMMISSION. THEY GIVE OUT MONEY, THEY EXCHANGE IDEAS AND IDEAS. I DON'T KNOW HOW YOU GUYS ARE INVOLVED WITH THE STAFF LEVEL. I KNOW OTHER TIMES STAFF MEMBERS HAVE EXCHANGED ITEMS WITH OTHER FOLKS LIKE THAT. I WENT TO ONE OF THEIR MEETINGS SEVERAL YEARS AGO. IT WAS LONG, BORING AND DISTANT . SO I WOULDN'T RECOMMEND WE JUST WAS THAT ON TAPE. IT WAS AN EXCELLENT MEETING. . UM, IT, IT DOESN'T ALWAYS ALIGN WITH WHAT WE ARE DOING HERE IN LIVERMORE 'CAUSE IT'S OVER IN OAKLAND, BUT WE'RE PART OF THE COUNTY AND THERE OUGHT TO BE SOME RESOURCES WE CAN EITHER CAPITALIZE ON OR AT LEAST EXCHANGE INFORMATION WITH ON THEM. AND THAT MIGHT BE SOMETHING WE LOOK AT DOWN THE ROAD. I'M NOT SUGGESTING WE ATTEND THEIR MEETINGS, BUT AT LEAST SOME WAY WE COULD, UH, KEEP TRACK. AND I DON'T KNOW WHETHER YOU GUYS ARE PLUGGED INTO ALL THAT OR NOT, BUT JUST MY THOUGHTS. YEAH, I CAN JUST SHARE REALLY BRIEFLY. UH, WE'VE BEEN TO A MEETING BEFORE, UM, WE'RE INVITED ON A, YOU KNOW, IT'S A STANDING MEETING ON A REGULAR BASIS, SO WE'RE AWARE OF IT. THE OTHER THING I WANT TO NOTE, AS OPPOSED TO, UM, PUTTING THE LCAC WHEN THEY'RE UP FOR DISPLAY SPECIFIC TO SEPTEMBER, IT'S REALLY A THING THAT WE SHOULD, IF WE'RE GONNA BE AWARE OF IT, BE AWARE OF IT ALL YEAR ROUND. THERE'S NO GUARANTEE THEY'LL BE IN SEPTEMBER. IT'S BEEN WHAT'S MOST COMMON IN RECENT YEARS, BUT, UM, COUPLE OF YEARS AGO, THEY WEREN'T IN SEPTEMBER. SO JUST SOMETHING IT COULD CHANGE HYPOTHETICALLY. SO IF THAT'S A STRATEGY WE COULD ALREADY BE WORKING ON, AT LEAST THE FOUNDATIONS OF THE UPDATE. I WON'T GO ANY FURTHER THAN THAT, BUT SOMETHING FOR CONSIDERATION, UM, UH, WE'RE MIGRATING FROM TRACY'S SUGGESTION, UM, INTO MORE BROADLY, UH, MATTERS INITIATED. UH, I APPRECIATE THAT. I WONDER IF WE COULD JUST STICK WITH WHERE YOU WERE AT BEFORE WE MOVE TO, UH, ADDITIONAL MATTERS, INITIATED TOPICS, WHICH WAS YOU WERE LOOKING FOR THE ARTS LANDSCAPE. WHAT DO PEOPLE ATTENDED, UH, WHAT ARE THEY LOOKING FORWARD TO? UPCOMING EVENTS? RIGHT. THOMASON, UM, I DO HAVE A MATTER TO INITIATE AS WELL. SHOULD I WAIT FOR IT? YES. OKAY. WOULD YOU PLEASE? SO, SO ONE OF THE PLACES I'VE BEEN TO IS THE LAS POSITAS COLLEGE. UM, THEY HAVE AN ARTS COUNCIL. UM, AND THEY WERE VERY KEEN ON PARTNERING WITH THE ARTS COMMISSION. ONE OF THE THINGS THEY SUGGESTED WAS THEY HAVE A VERY GOOD, UH, PUBLIC ART COLLECTION AND THEY WANTED TO GIVE THE ARTS COMMISSION A TOUR OF THE COLLEGE. AND SO I JUST WANTED TO BRING THAT UP AND SEE IF WE CAN DO ANYTHING ABOUT THAT. KATHLEEN. OH, UH, FRIDAY, DECEMBER 5TH, THERE'LL BE A SPECIAL BENEFIT CONCERT FOR THE LIVERMORE VALLEY OPERA FEATURING FRANK D'AMBROSIO, THE WORLD'S LONGEST RUNNING PHANTOM FROM PHANTOM OF THE OPERA. HE IS FABULOUS. I'VE SEEN HIM AT THE BANKHEAD BEFORE, SO I JUST WANTED TO MAKE SURE EVERYONE WAS AWARE OF THAT. OKAY. , THANK YOU. I JUST WANTED TO SHARE THAT I DID GO TO THE ART WALK, UH, JUST BY CHANCE I WAS GOING THERE TO DOWNTOWN AND I SAW THERE WERE A LOT OF, YOU KNOW, GOOD THINGS HAPPENING OVER THERE. AND THEN, UH, IT GOT ME THINKING THAT ARE WE ALSO SUPPOSED TO HAVE SOME KIND OF A TABLE OVER THERE PRESENTING THE ARTS COMMISSION OF LIVERMORE OR ANYTHING LIKE THAT? SOMETHING THAT CAN BE PROPOSED IN THE FUTURE. IT'S NOT OUTSTANDING REQUIREMENT. OKAY. THANK, WE'LL, WE'LL, UH, WE'LL, WE'LL WE'LL TALK ABOUT THAT AT OUR PARTNERSHIP MODEL. SO I HAVEN'T ATTENDED AN LIVERMORE EVENT IN THE LAST MONTH, BUT I DID ATTEND THE AUTUMN LIGHTS FESTIVAL AT LAKE MERRITT IN OAKLAND. UM, IT WAS THE WEEKEND OF OCTOBER 18TH AND 19TH. THAT IS ONE OF MY FAVORITE EVENTS OF [01:35:01] THE YEAR. AND I DO BELIEVE THAT ALAMEDA COUNTY ARTS COMMISSION IS A PART OF IT. IT IS A NIGHTTIME EVENT. IT IS OVER 50 OR 60 DIFFERENT EXHIBITS THAT ARE ALL GLOW IN THE DARK, SUPER HANDS ON, IMMERSIVE VIDEO, 3D WALKTHROUGH, YOU NAME IT, MUSICAL. UM, I'VE ATTENDED MANY YEARS IN A ROW AND I REALLY WOULD RECOMMEND NEXT YEAR IF IT'S ON YOUR RADAR HAD, UH, THE LIVERMORE ART WALK IS AN OPPORTUNITY TO BUY GIFTS, WHICH WE DID IS LIKE THIS, THIS IS A GOOD PLACE TO SHOP. SO THAT WAS VERY PRODUCTIVE FOR US AND, UH, I MEAN FOR MY WIFE, MYSELF. AND, UM, UH, JUST WAS SO IMPRESSED WITH LIVERMORE VALLEY OPERA'S, UH, PERFORMANCE THAT WE WENT TO. MM-HMM . IT, I HAD NO CONCEPT OF HOW ELABORATE THEIR SHOWS ARE. THEY ARE JUST HUGE PRODUCTIONS. UM, SO THAT WAS AN EYE-OPENER FOR ME. UM, OKAY. OTHER MATTERS INITIATED. THANK YOU FOR THE SUGGESTION, TRACY. I DON'T WANNA FORGET TO DO THIS EACH TIME, SO IF I DO, PLEASE SAY SOMETHING. SO WE COULD DO THIS WRAPAROUND OF EVENTS THOMASON. UM, I, I JUST WANTED TO, UH, PERHAPS RECONSIDER RECURRING GRANTS AND SIMPLIFY IT INTO ONE SIMPLE FORM THAT IS BASICALLY A WAY OF DOING THE RECURRING GRANTS WITHOUT HAVING AN EXTRA WORKLOAD PUT INTO IT. MM-HMM. SO I JUST WANTED TO BRING THAT BACK AS A DISCUSSION AS A RECONSIDERATION. DID YOU HAVE THAT AD HOC COMMITTEE? DIDN'T WE HAVE THE AD HOC COMMITTEE TO DISCUSS THAT GRANTS? AND THEN CAN WE CHANGE THE FORM TO MAKE IT EASIER FOR, UH, REPEAT APPLICANTS AND THINGS LIKE THAT? I THOUGHT THERE'S A DOC COMMITTEE YOU MENTIONED. HEY, WE DO HAVE A STANDING AD HOC COMMITTEE FOR RECURRING GRANTS. OKAY. YEAH. BUT, UH, I THOUGHT WHERE WE LEFT AT THE LAST WEEK IS IT GOT HANDED OVER TO YOU AS STAFF TO WORK ON THE APPLICATION. AM I WRONG? WELL, I JUST, I JUST WAS RETHINKING ABOUT IT AFTER DISCUSSION AND, UH, THINKING PERHAPS IF WE HAD JUST ONE FORM THAT WAS SO SIMPLE THAT IT'S, SO THE RECURRING GRANT, UH, CONCERNS FROM APPLICANTS HAVE BEEN, UM, THAT IT TAKES TOO LONG, IT COSTS TOO MUCH MONEY. UH, YOU KNOW, LOTS OF WORK WAS PUT IN THAT COULD BE AVOIDED. SO IF YOU HAVE ONE SIMPLE FORM THAT MAYBE RETAINS THE ANSWERS ALREADY, LIKE IT'S ONE FORM FOR NON-RECURRING AND THE SAME FORM FOR RECURRING APPLICANTS. SO JUST HAVE A REALLY SIMPLE FORM INSTEAD OF HAVING TWO SEPARATE THINGS. UH, LANG JUST CLARIFIED FOR ME THE LAST STEP THAT, THAT LEFT OFF WITH WAS THE INFORMATION AND IT WAS TO COME TO STAFF AS YOU MENTIONED AS WELL FOR FURTHER REVIEW AND CONSIDERATION OF OPTIONS. THAT HAS NOT HAPPENED YET. OKAY. UM, UNFORTUNATELY DUE TO BANDWIDTH LIMITATIONS, BUT IT IS DEFINITELY SOMETHING THAT GETS LEVELED. OKAY. ALRIGHT. SHOULDN'T NEED TO INITIATE A NEW ITEM FOR THAT. OKAY. UH, PLEASE. ONE QUICK THING. WHAT ABOUT THE CLIP ON MICROPHONES? WOULDN'T YOU THINK THAT MIGHT BE BETTER? SO PEOPLE DON'T FORGET TO SPEAK INTO THE MICROPHONE AND WE'RE GONNA FORGET TO TAKE 'EM OFF AND TAKE 'EM HOME. OH, THIS, UH, TECHNOLOGY IS TO BE WORKED THROUGH. THANK YOU. UM, THE CITY CLERK WAS HERE BRIEFLY EARLIER. UH, OTHER GROUPS HAVE WORKED THEIR WAY THROUGH IT. UH, I'M HOPING FOR AN EXPANSION OF MICROPHONES. UH, 'CAUSE IT WOULD BE HELPFUL. IT'S A LITTLE DIFFICULT TO PASS TO EVERYBODY. SO MAYBE, WHICH ONE, IS THERE A LINK TO THE, THE MEETING TOMORROW THAT YES. YOU SHARE WITH US? UH, SURE. KATHLEEN, OUR NAME BADGES. DO WE HAVE A UPDATE ON THOSE? SO THAT WAS PAUSED WHILE WE WERE WAITING FOR THE INFORMATION IN REGARDS TO THE T-SHIRTS. UM, THAT WAS PREVIOUSLY MENTIONED. WHAT T-SHIRTS WASN'T. IT WAS IN AN EMAIL. YEAH, AN EMAIL. YEAH. UH, I MISSED IT. I GOT IT. YEAH, YOU GOT IT. YOU DID GET IT. MM-HMM . YEAH, THE CITY CLERK SENT AN EMAIL OUT, UH, WHEN SHE WAS TALKING ABOUT THE NEW VIDEO RECORDING AND THERE WAS MENTION OF THE T-SHIRTS AS WELL. AND SO WE WERE WAITING FOR CLARIFICATION ON THAT TO THEN GO FORWARD. UM, PERHAPS WE'RE HOPING THAT MAYBE PART OF THE T-SHIRT CAN BE THE NAME ON IT. SO WE PAUSED AT THAT POINT, HUH? YEAH, I, YEAH. UM, CAN KATHLEEN, CAN YOU FORWARD THE EMAIL BECAUSE MOST OF THE, I CAN ASK THE CITY CLERK TO RERE THE CITY CLERK ONCE ABOUT THIS THING WENT INTO MY SPAM FOLDER ON SEPTEMBER 23RD. COULD YOU FORWARD IT SEPTEMBER? YEAH. NO. YEAH, DON'T DO IT. CITY CLERK'S OFFICE. THANK YOU. RESEND THE MESSAGE. APPRECIATE IT. JUST TO MAKE IT EASY. THERE'S A LOT OF THINGS IN THAT EMAIL. YEAH, THAT'S PROBABLY WHY. OH MY SAW [01:40:01] SOMETHING THAT I GAVE SAVE THE DATE FOR THIS APPRECIATION DINNER AS WELL. YEAH, NO, I DON'T. OH, IT'S THURSDAY, JANUARY. OH, OH, YEAH, YEAH, YEAH, YEAH, YEAH. MM-HMM . I WOULD DEFINITELY MAKE SURE THAT GOES BACK HOUSE. SO PLEASE. THANK YOU VERY MUCH. APPRECIATE IT. UM, I, I'M LOOKING TO SEE IF THERE WERE OTHER MATTERS INITIATED. TDA, DID YOU HAVE YOUR HAND UP TO SAY SOMETHING OR NO? NO. NO. OKAY. MY ONLY QUESTION WAS THAT, OH, THAT I DID. I DO SEE A ME EMAIL FROM THE, FROM DEBBIE ELAM. MM-HMM . YEAH. YEAH. BUT THIS IS THE ONE THAT YOU, WE SHOULD BE ABLE TO FIND THE T-SHIRTS AND ALL OF THAT. YEAH. OKAY. YEAH. AND REGARDLESS, I'LL RESEND TO EVERYBODY. YEAH. JUST SO EVERYBODY HAS IT FRESH AND, AND THEY'RE ABLE TO SEE IT AND REVIEW IT. OKAY. THAT'S THE ONES I'VE BEEN GETTING. THE DOCUSIGN ONE. YEAH, I WAS GETTING THE DOCUSIGN ONE. YEAH. THOSE KEPT GOING INTO MY SPAM. I DON'T KNOW ANYTHING ABOUT OFFICIAL USE OF SOCIAL MEDIA AND COMMUNICATION. YEAH. YEAH. THAT WE WERE REQUIRED TO, TO DO THE DOCUSIGN. YEAH. MM-HMM . I WAS NOT ONE. ARE YOU PASSING THOSE CARDS OUT TO US? YEAH. YEAH. WHY DON'T YOU SEND THOSE AROUND. DID I MISS ANY MATTERS INITIATED ANYBODY ELSE? UM, I THINK THAT MEANS THAT I CAN CONCLUDE THIS MEETING. I'M HANDING OUT THE MINI GRADE CARDS SO WE CAN ALL GET 'EM OUT THERE. THAT CONCLUDES OUR MEETING. THANKS EVERYBODY. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.